Administrative Assistant - Milton, Canada - PWTransit

PWTransit

Verified Company

Milton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant

Are you looking for a job that is both interesting and varied day to day? Is being organized one of your best qualities? PWTransit is currently seeking a part-time Administrative Assistant to join our team in Milton.

Responsible for both scheduling / coordinating our team of professional drivers and general administrative duties, this position is tailor-made for an administrative professional with a focus on customer service and passenger satisfaction.

The shift for this position is Monday through Friday from 2:00 pm to 6:00 pm.

Qualifications:

Completion of a postsecondary diploma in Office or Business Administration
Minimum 2 years of experience in a similar role preferred
Ability to display confidence and assertiveness, being able to take control of difficult situations
Effective time management with the ability to prioritize the workload and juggle different timesensitive projects
Ability to display maturity and honesty and be trusted with confidential information
Customer service focus
Exceptional writing/reporting, scheduling and research skills
Proficient in Microsoft Office
Knowledge of accounting and previous dispatch experience considered an asset

Responsibilities:

Answer main phone line to field inquiries, compliments and complaints, act as the first point of contact for all visitors, and act as backup for accessible transit booking service
Maintain an employee schedule and daily dispatch, coordinate with management to approve employee days off and shift changes
Enter daily payroll, respond to payroll and benefits inquiries from employees, and act as a liaison between payroll department and employees
Use webbased fleet software to create reports, input maintenance costs, verify technician time and backup for parts ordering
Process invoices, prepare expense reports, review financial statements
Monitor budget for and order office supplies as needed
Administrative duties such as coordinating all social, providing written content (articles, photos) and memos, and maintaining physical files, electronic files, binders and records
Schedule, facilitate and record safety meetings including Joint Occupational Health & Safety Meetings
General office duties as required