Administrative Assistant - Brampton, Canada - Regional Municipality of Peel

Regional Municipality of Peel

Verified Company

Brampton, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Administrative Assistant, Logistics
Regular Full Time

Health Services, Paramedic Services

Responsibilities:

Reporting to the Manager, Logistics you will coordinate meetings and training
Typing and formatting documents, and presentations to ensure professional quality
Coordinate business expense claims
Receive correspondence and documents, mail and faxes appropriately to ensure proper staff action
Prepare correspondence and obtain authorization before routing to appropriate destination
Provide data entry support for various databases
Liaise with internal and external contacts
Ensure exceptional customer service by ensuring that telephone calls are attended to and responded to appropriately
Assist with projects including activities such as research, preparation of data, implementation strategies, communication, suggestions for improvement as well as coordination of findings
Provide assistance to the Section's financial support personnel
Providing backup administration support to Division Senior Management
Coordinate and manage confidential files and information and assist with obtaining documents or information from various sources
Maintain the inventory of office supplies
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Qualifications:

Graduation from a recognized administrative assistant postsecondary program
A minimum of two (2) years of administrative support experience
An equivalent combination of education and/or experience may be considered
Experience supporting a logistics work environment would be considered an asset
Excellent communication and time management skills
Proficiency in Microsoft software (Outlook, Word, Excel, PowerPoint) and Visio
Superior attention to detail
Ability to multitask effectively and manage changing priorities
Selfmotivated and able to take initiative in order to suggest ideas for improvement to workflows or processes
Ability to exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature

Location:
at 1600 Bovaid Drive East, Brampton

Hours of Work:8:30am - 4:30pm, Monday through Friday, 35 hours/week

Interview:
Our recruitment process will be completed with video conference technology.

As part of the Region's ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.

New employees are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal

, or other government-issued vaccine passport or certification.

_Human Rights Code. If you are not fully vaccinated_

, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.

About Us:

The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga.

We deliver a wide range of resident focused services across the Region.

Our 20-year vision for Peel is "Community for Life." Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives.

Our Strategic Plan outlines the work we're focused on to bring this vision to life.

To learn more about the Region of Peel, explore

Additional Information:

The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop.

As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.