Executive Assistant - Toronto, Canada - Holland Bloorview Kids Rehabilitation Hospital

Holland Bloorview Kids Rehabilitation Hospital

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
Executive Assistant

Status:
Regular, Part-Time (0.5 FTE)

Start Date:
January 9, 2023

Supervisor:
Evdokia Anagnostou

Program:

BRI
The Executive Assistant position supports the faculty and staff within the Bloorview Research Institute.

By partnering with those they support, this incumbent will act as an ambassador for the Bloorview Research Institute and Holland Bloorview.

Please note this opportunity is a
part-time position for 37.5 hours per week.

Core Responsibilities

End to end coordination including but not limited to maintaining, organizing, and coordinating the schedule, logistics and administrative needs of various leadership colleagues
Manages calendars, plans and schedules appointments and meetings
Collects, organizes, summarizes, edits and prepares reports and correspondence
Arranges meetings and conferences, including catering, audio/visual equipment, distribution of data (prepares agenda, distributes minutes etc.), booking rooms, refreshments and travel arrangements
Coordinates orientation and training for new staff as directed including the completion of necessary paperwork and administrative steps such as coordinating staff and student contract end dates with the institute
Provide administrative support for faculty, staff and committees as required
Supports the coordination of special events and/or conferences for the program
Reconciling administrative financial duties such as corporate credit card reconciliation, payroll for unit, preparing purchase orders and expense reports
Maintenance of minor equipment and assets such as laboratory assets and associated documentation
Support the maintenance of faculty CVs to ensure information is accurate and up to date
Other duties as assigned

Qualifications

Graduate of a college program or equivalent
Minimum of 3 years administrative experience in an administrative setting supporting executives and leadership
Ability to work within a rapidly evolving, fastpaced environment with mínimal supervision
Exceptional customer service skills with a demonstrated ability to communicate effectively in verbal and written form with all parties
Proactive with coordination skills
Strong organizational skills
High level of attention to detail and superior problemsolving skills
Works collaboratively within a team environment
Moderate competencies with Microsoft Office products (Outlook, Word, Excel, PowerPoint). Technical competency assessment will be conducted

Preferred Qualifications

Undergraduate degree in health, science or business
Experience in a hospitalbased research institute environment
Handson experience with scientist's Curriculum Vitae (CV) e.g. Canadian Common CV