Program Coordinator, Provincial Project - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Program Coordinator, Provincial Project

Job Posting #:

Site:

Toronto General Hospital

Department:

Eating Disorders Ontario

Reports to:

Director, Ontario Community Outreach

Hours:

37.5 per week

Wage range
- $ hourly (Commensurate with experience and consistent with UHN compensation policy)

Status:

Temporary Fulltime ( 1 year )

Posted Date:

May 1, 2023

Closing Date:

May 15, 2023

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

As an integral member of the Eating Disorders Ontario (EDO) portfolio the PROGRAM COORDINATOR will organize and orchestrate program activities and projects under the direction of the Director, EDO (or designate); coordinate internal and regional meetings, and events; assist in financial billing and payment activities; ensure the efficient operation of the program office; support the development of annual reports; performing cross-functional and other duties consistent with the job classification, as required.

Duties

Coordinates complex scheduling of internal and external stakeholders for portfolio meetings, events, and working group meetings.
Coordinates the planning of large regional multidisciplinary meetings and/or events including booking of venue or virtual platform, organizing technical requirements (AV), and development of event information packages
Prepares materials for meetings including agendas, minutes, supporting documentation, templates, etc. and completes documentation for reporting on meeting
Manages multiple competing priorities, timelines and responsibilities of multiple programs, projects and services
Develops detailed project plans outlining project processes, deliverables and timelines, in consultation with the Director (or designate)
Ensures timely completion of assigned tasks as per project plans while proactively identifying any obstacles or challenges that may hinder the achievement of project timelines
Develops plans to mitigate these risks and report any unresolved issues to the Director(s) for further escalation and resolution
Coordinates and completes financial billing and payment activities under the direction of the Director
Responds to financial correspondence on behalf of the portfolio
Manages departmental information technology and telecommunications resources to maintain an efficient, costeffective, and safe work environment with appropriate systems in place for smooth work activities.
Develops and communicates office procedures; acts as a resource person to the department on all office administrative and maintenance matters

Qualifications

At minimum, completion of a bachelor's degree in an appropriate healthcare or business discipline or recognized equivalent required
At minimum 4 years practical and related experience
Project management experience preferred
Experience working in a health care environment an asset
Excellent organizational and time management skills
Excellent interpersonal skills
Excellent verbal and written communications skills
Ability to work effectively and efficiently under pressure
Ability to effectively handle confidential matters and materials
Experience in a Microsoft Office environment

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordanc