Event Lead - Toronto, Canada - OCAD University

OCAD University

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to the Executive Director, Marketing & Communications, the Event Lead is responsible for event planning and coordinating events and brand experiences across the university including large-scale institutional events such as the annual Graduate Exhibition.

Summary of Responsibilities:

Project manage and lead execution of major institutional events including the university's fiveday annual Graduate Exhibition which normally attracts 40,000+ visitors
In collaboration with the Advancement department, lead the planning and executing of fundraising events
Hire and supervise up to 40+ parttime student support staff as well as technical staff such as special exhibition curators
Actively engage key internal academic and administrative stakeholders to effectively plan and program signature institutional events
Develop work back schedules and dependencies, aligning all project stakeholders on targeted time and budget deliverables
Oversee all arrangements for event programming, including venues, production, catering, entertainment, décor, alcohol permits, and vendor contracts
Organize and implement branding strategies for events including working with Creative Services to ensure sufficient signage and collateral at events
Liaise with Safety, Security & Campus Operations, IT Services and other stakeholder departments with respect to event planning and logistics
Prepare and oversee project budgets against institutional priorities, including issuing purchase orders and RFQs as required and coordinating payment of related accounts through the Finance Office
At the conclusion of key institutional events, conduct evaluations and prepare final reports
Manage vendor relationships to ensure quality, budget, and delivery timing objectives are met
Ensure systems and processes are in place to provide a superior experience to both internal and external stakeholders, including participants, attendees, suppliers, sponsors and staff
Oversee the university's event listings to ensure alignment on promotion
Support and advise on strategies and systems for external event space rentals on campus
Other tasks as required, to support the function of the Marketing & Communications office

Qualifications:

Postsecondary degree in marketing, communications or equivalent
Minimum of four (4) years of experience in largescale events management and communications, preferably within the arts and cultural or educational sector, and familiarity with the Toronto art and design communities
Demonstrated strategic planning, project management, and organizational skills with tenacity and attention to detail
Experience managing and tracking budgets
Excellent oral and written communication and interpersonal skills in working with staff and external stakeholders
Experience with hiring, supervising, and training employees, including organizing, prioritizing, and scheduling work assignments
Demonstrated ability to prioritize competing demands, meet deadlines and participate collaboratively in a team environment as well as manage complex and highstress situations that present brand reputational risk
Demonstrated commitment to the principles of diversity, equity and experience promoting a respectful work and learning environment for students, staff and faculty
Flexibility with work hours; must be willing and able to work evenings and weekends, as required

Compensation:

Hiring Range - $63,051.73 to $72,283.51 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits; Salary Range - $34.64 to $45.53 per hour.

Hours of Work:
Monday to Friday, 35 hours per week. This is a temporary contract expected to continue until December 31, 2024. The successful incumbent has the option of pay in lieu or enrollment in benefits.

The incumbent in this role will be expected to report to work on campus.

Please review the OCAD University's Safety Measures for all up-to-date information regarding COVID-19 protocols.

OCAD University's vaccine mandate will be in abeyance until further notice.

However, to ensure continuity of teaching, learning and campus activities throughout the year, the University expects all students, staff and faculty to maintain up-to-date vaccination records.

As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution's core mission and vision as an art and design university with a local and global scope._

_We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire_:

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