Coordinator, Document Control - Mississauga, Canada - Aecon Group

Aecon Group

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation.

From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes.

Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all.

Aecon is there, safely and sustainably building the future.

What is the Opportunity?
Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets.

We're proud of our work helping to expand and improve Canada's infrastructure and transportation networks, and we're ready to build the future of our country.

The Document Control Coordinator is responsible for the processing, issuing, reproduction and filling of engineering and construction documents to ensure accuracy and timeliness.

The position is based on an exciting heavy civil infrastructure project in the GTA.

What You'll Do Here:

Assist with a functioning and utilization of electronic document management system (EDMS) for the project
Provide team members with guidance when required
Maintain distribution groups and participant matrix
Allocate project document/drawing numbers as required per procedures
Use Aconex and other Project EDMSs to create, register, circulate and transmit documents using approved document control procedures
Assist in providing support to all project participants regarding the project document control practices, this may extend to external users such as vendors, contractors, consultants and all third parties and clients
Identify and escalate processing issues or other system issues to the project Document Control Lead in a timely manner
Participate in other project document control initiatives or data management tasks under the direction of the project Document Control Lead
Carry out all other documents control and coordination duties as assigned
Maintain confidentiality of all project documentation
Responsible for the functioning and utilization of the document control system for the project.
Troubleshoot as required (liaise with IT)
Responsible for achieving and maintaining a high level of accuracy in capturing metadata in the EDMS (Aconex) system in accordance with procedures and requirements for metadata for reporting/auditing
Manage and coordinate the metadata and the process of storage for documents into the EDMS (Aconex) system by all internal and external parties
Identifying ways to continuously improve processes for the team
Highlighting to the Project Controls Manager immediately if processing targets cannot be met (24hour turnaround)
Ensuring the 24hour turnaround from receipt of requests into document control system to completion of processing and distribution is achieved
Assist Teams with creating and developing reports in DMS systems
Assist in the preparation of the end of project report
Provide all reports requested in a timely manner
Assist in Creation/Communication/implementation and maintenance and auditing of all required contract submittals Report on all outstanding or unapproved submittals
Assist in Creation/Implementation and auditing of a reporting system to track all NCR's, CAR's and other documentation deemed critical by the project from start to finish
Maintain a reporting system to track by originator all RFI's from the date of receipt, through to the return of the response to the originating party Report on all overdue responses
Oversee the receipt, capture, control, and access of all project documents
Assisting in turnover of deliverable documentation when and as required as defined in project procedures
Maintain a hard copy filing system and maintaining wet signature hard copy filing if required
Contractually provide hard copies and soft copies of documentation to the Client if required

What You Will Bring to the Team:

Post-secondary education
Bachelor's Degree or College Diploma in a related field preferred
2 years of previous document control experience in a construction site environment is preferred
Experience in using an electronic document management system (Aconex, BIM360, eBuilder, Unifier preferred)
Ability to maintain documentation metadata
Ability to interpret and implement process, procedures, workflows, and standards
Experience in working within a site team environment with a strong focus on customer service
Excellent written and verbal communication skills
Strong attention to detail
Excellent organizational skills
Ability to multitask and meet deadlines in a fastpaced environment
Willingness to learn and work with a multidisciplinary team
Intermediate working knowledge of Microsoft Office Applications such as but not limited to: Intermediate/advanc