Office Administrator - Guelph, Canada - PeopleConnect

PeopleConnect

Verified Company

Guelph, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Currently seeking a highly organized and versatile individual to join their team as an Office Administrator. This role encompasses various administrative and production duties, providing an exciting opportunity to contribute to the company's overall success.

Administrative Duties:

Efficiently handle incoming phone calls and direct them to the appropriate individuals.
Maintain and update a comprehensive database for leads and existing clients.
Coordinate hotel bookings for technicians as required.
Organize and file work reports, ensuring easy accessibility for future reference.
Keep an uptodate training matrix for all employees and technicians.
Manage office supply inventory and initiate timely reordering.
Create and file packing slips accurately.
Review timecards to ensure payroll and billing accuracy.
Maintain an accurate and uptodate job calendar to facilitate scheduling and coordination.
Ensure accurate records of company vehicles and drivers are maintained.
Greet and assist walkin clients and customers in a friendly and professional manner.
Track and manage company credit cards efficiently.
Education: College/CEGEP
Experience: 1 year to less than 2 years

Tasks

Identify current and prospective staffing requirements
Prepare and post notices and advertisements
Collect and screen applicants
Advise job applicants on employment requirements and terms and conditions of employment
Contact potential applicants to arrange interviews
Notify applicants of the results of the selection process and prepare job offers
Advise managers and employees on staffing policies and procedures
Organize and administer staff consultation and grievance procedures
Negotiate settlements of appeals and disputes and coordinate termination of the employment process
Determine eligibility to entitlements and arrange staff training
Provide information or services such as employee assistance, counselling and recognition programs
Supervise personnel clerks performing filing, typing and recordkeeping duties

Computer and technology knowledge

MS Excel
MS Outlook
MS PowerPoint
MS Word
MS Windows

Work conditions and physical capabilities

Fastpaced environment
Work under pressure
Tight deadlines
Repetitive tasks
Attention to detail

Beneficial Skills and Experience:

Proficiency in Microsoft Office suite, including Word, Excel, and Outlook.
Demonstrated flexibility and adaptability in a fastpaced environment.
Prior administrative experience, preferably in a similar industry.
Strong problemsolving abilities to address both inquiries and issues.
Comfortable serving as the first point of contact for clients, providing exceptional customer service.

Job Types:
Full-time, Permanent

Salary:
$14.61-$16.41 per hour

Benefits: