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Invoicing Coordinator - Edmonton, Canada - Ketek Group Inc

Ketek Group Inc

Verified Company

Edmonton, Canada

4 weeks ago

Posted by:

Sophia Lee

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Description

WHY JOIN US?

100% Employer funded health, dental, and vision coverage
RRSP matching program
Competitive wages and flexible vacation
Retention Bonus
Familyoperated business

Ketek Group Inc:

From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region's oil and gas, mining, construction, and municipal sectors.

POSITION BACKGROUND:

The Invoicing Coordinator is responsible for ensuring that all clients are billed accordingly and in a timely manner.

The Invoicing Coordinator will work closely with the Accounts Receivable Manager to ensure there is a consistent and efficient electronic filing system.

CORE DUTIES:

Invoice Generation:

Confirm accuracy of client requests
Generate new invoice where required
Work together with the invoicing team to meet internal & client deadlines

Auditing of Invoices and Resolution of Issues:

Conduct regular internal reviews of client invoices
Conduct scheduled billing of existing files
Investigate ambiguity in paperwork

Daily Administration:

Verify outstanding documents per job
Work with project managers to generate and send field approvals to consultants to be approved and coded
Generate invoices and backups for received approvals
Send invoices to clients and enter relevant data into 3rd party online billing portals according to client requirements
Receive and electronically file service reports and material transfers from Rentals, Project Managers and Branches
Handle delivery and pick tickets from Shipping and Receiving
Receive and electronically file various paperwork, such as reports, invoices, bills, and summaries

Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

QUALIFICATIONS AND SKILLS:

Required

High School Diploma
Minimum 2 years of experience in an office environment, handling confidential information
Fluent in the English language (reading, written, spoken)
Flexible with changing processes & priorities
Able to deal with clients & coworkers in a positive, courteous, and respectful manner
Able to handle multiple tasks and frequent demanding deadlines
Able to handle changing schedules and priorities, with high level prioritization skills
Strong work ethic and organizational planning skills with attention to detail
Able to work independently and as part of a team
Effective verbal and listening communication skills
Excellent computer speed & skills
Able to maintain focus & concentration in an office setting

Preferred