Verifications Officer - Vancouver, Canada - University Canada West

University Canada West

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Job Title:
Verifications Officer

Location:
West Pender Campus, Vancouver

Reports To:
Associate Registrar, Transfer Credit, Awards and Verification

About University Canada West:

University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005.

Based in Downtown Vancouver, the university is defined by its close connections to the business community and a commitment to outstanding student services.

Here, at UCW, we connect recognized, well-established specialists and ambitious young professionals, so they learn from each other and thrive in our diverse environment.

Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming.

We are privileged to do this work on the unceded, traditional territories of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh) Nations.

We thank them for having cared for this land since time immemorial, honour their graciousness to the students who seek knowledge here, and iterate our dedication to valuing the ongoing contributions of Indigenous peoples and communities.

Position Summary

Under the guidance of the Senior Verifications Officer, the Verifications Officer is responsible for processing and the recording of official documents (both electronic and paper-based) as they are received by the University, ensuring compliance with both internal and external regulatory guidelines.

Responsibilities

Administrative Support:

Review and process requests related to official documents (including, but not limited to, transcripts, test results, employment letters, immigration documents and other official documentation) as required for admissions purposes.
Organize further verification methods through contact with issuing institutions and/or requesting supporting documents where required.
Maintain accurate and complete records of required official documentation through student profiles and records storage to ensure a comprehensive history for audit purposes.
Participate in the revision of standard processes for receiving and handling official documentation and/or other submitted documentation for admissions purposes.
Participate in the periodic recollection and/or destruction of irreplaceable documents; regularly purge outdated documents from physical and electronic storage.

Business Communications

Receive and respond to enquiries from UCW staff and faculty, business partners and/or GUS Global staff related to the receipt of official documentation, as well as the scope and administration of applicable policies, procedures and processes.
Provide consultation services to applicants and students.

- *This job description outlines the key responsibilities for the role and is not meant to be exhaustive. Other responsibilities and tasks may be assigned or may naturally become a part of this role over time._

Position Requirements
To be successful in the Verifications Officer position, an individual must be committed to developing, maintaining and demonstrating the following:

Education and Experience

Bachelor's degree from a recognized postsecondary institution.
Minimum one (1) year administrative experience for an educational institution (with preference for postsecondary).

Competencies

A proven serviceoriented focus with the ability to build rapport in a demanding environment.
Knowledge of concepts and processes related to admissions within higher education institutions.
Efficient, effective, and dependable time management skills in order to multitask, with flexibility to handle changing priorities.
Strong attention to detail, ensuring accuracy with decisionmaking and data records.
Effective communication skills demonstrated within a professional business environment.
Proven ability to work independently and to relate constructively and professionally with students, faculty, staff and external partners.
Strong computer literacy, including full competency in Microsoft Office programs.