Office Assistant - Mississauga, Canada - University of Toronto

University of Toronto

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

Date Posted:05/13/2024

Req ID:37314

Faculty/Division:
UofT Mississauga

Department:

UTM:
Student Services

Campus:
University of Toronto Mississauga (UTM)

Description:

About us:

U of T Mississauga—the second largest campus of Canada's top-ranked university and the only research university in Ontario's booming Peel Region—is one of the world's great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care.

We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship.

Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery.

We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation.

We're thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Under the supervision of the Executive Assistant to the Office of the Dean of Student Affairs, the incumbent will foster a welcoming, positive, friendly, professional and resourceful environment while providing advanced office and reception support in order to ensure efficient office operation.

This includes providing a high level of confidential secretarial, administrative, and logístical assistance to the Executive Assistant and to senior-level administrators.

This role is also the first line of contact for current and prospective students, faculty members, as well as the general public who have inquiries about the department and its programming.

In addition, the incumbent will take the initiative to help ensure that deadlines and schedules are met; participate in the coordination of mass mailings; monitor and order office supplies and catering services; and perform other duties as required pertaining to the maintenance, operation, and activities of the Office of Student Affairs.

Your responsibilities will include:

Acting as the first point of contact for general enquiries
Scheduling appointments
Scanning, filing and copying documents
Handling sensitive and/or confidential information
Maintaining office supply inventory
Arranging catering
Maintaining senior staff calendars
Making minor purchases

Essential Qualifications:

College Diploma (2 years) or acceptable combination of equivalent experience.
Minimum two (2) years related experience in an administrative position dealing with frontline services, including responding to inquiries from a wide variety of stakeholders.
Related administrative experience in an academic environment.
Experience supporting events.
High proficiency with Microsoft Office Suite (Word, PowerPoint, Outlook, Excel, OneDrive), Adobe Acrobat, Internet.
High proficiency using meeting software (MS Teams and Zoom)
Familiarity with scheduling tools/software.

Assets (Nonessential):

Experience referring students in a postsecondary environment.

To be successful in this role you will be:

Efficient
Multitasker
Organized
Proactive
Problem solver
Resourceful
Responsible
Team player

Closing Date:05/22/2024, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Part-Time

Job Category:
Student Services

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline