Assistant, Administration - Vancouver, Canada - YBC

YBC

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:
July 17, 2023

Position Title:
Administrative Assistant, Fund Development

Location:
Royal Avenue YMCA (620 Royal Avenue, New Westminster)

Terms:
Part-Time

Hours: 20 hours per week

Start Date:
As soon as possible

Salary:
$22-$26/hour

Reports To:
General Manager, Fund Development

Nature and Scope:

Major Responsibilities:

Donor Data Entry
With close supervision and training from the Manager Fund Development Systems this role will:

Receive, record, process, donations of cash, cheques, credit cards, shares, securities, estates, and gifts-in-kind, payroll deduction, answer donor inquiries, balance and prepare daily deposits as required.
Support YMCA in tribute in memorial gifts input and acknowledgement
Ensure correct transaction coding and processing
Maintain gift record data hygiene in the Raiser's Edge database
Ensure appropriate security measures are being exercised at all times; be knowledgeable about security for all media and technology related to recording gifts.

Donor Relations
Working closely with the Fund Development Officer this role will ensure donor correspondence is done accurately and efficiently as follows:

Responsible for writing donor acknowledgement letters
Deal courteously and effectively with donor calls, inquiries and concerns
Take PCI training in order to accept donations over the phone
Assist with donor inquiries, troubleshoot problems and provide resolution to escalated donor inquiries or complaints

Other Administrative Duties

Administrative support for proposal writing, minute taking and other admin tasks as needed
Supports VP Fund Development administration needs for What Really Matters Capital Campaign
Assist with preparation of donor reports as needed for GM Fund Development and VP Fund Development
Assist with fund development events administration

Qualifications:

Diploma or equivalent related administration or financial accounting experience
Knowledge of Raiser's Edge an asset (especially pertaining to gift records and gift processing) or equivalent database experience
Strong attention to detail and accuracy in data entry
Strongly competency in Microsoft Office, especially Excel, Word, and Adobe
Ability to communicate effectively and respectfully in English, both verbally and in writing

Competencies:

Leading Self