HR Assistant - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - HR Admin Clerk 4 (Gr8)

Job Title

HR Assistant

Department

Office Support | Department of Civil Engineering | Faculty of Applied Science

Compensation Range

$4, $4,953.00 CAD Monthly

Posting End Date

June 22, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Dec 31, 2024

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Provides the coordination and administration of Human Resources functions of a complex nature within the Department of Civil Engineering. Responsible for completing all administrative tasks regarding human resources and personnel management for Civil Engineering. Exercises tact and discretion in dealing with HR requests from staff and faculty members. Prioritizes daily workload to meet deadlines while handling ongoing projects in alignment with the operational direction of the unit.

This position is responsible for coordinating all Human Resources functions including recruitment, hiring, appointment and reappointment processes for faculty, staff and students within the Department.

Organizational Status

Reports to the Manager, Head Office & Facilities. Receives direction and provides senior-level administrative support to the Manager of Business Operations. Works as a member of the department of Civil Engineering Administration team.

All members of the team support each other and will have tasks assigned and/or distributed as necessary by the Manger of Business Operations or Manager, Head Office & Facilities.

Liaises with staff in the Dean s office, central Human Resources, Faculty Relations, Payroll and IT.

Work Performed

HR SUPPORT:

Assists with drafting faculty recruitment ads, oversees necessary approvals and posting per UBC advertising guidelines.
Assists with documentation for Labour Market Impact Assessment for foreign hires as required.
Assists with planning, developing, organizing and implementing HR activities such as evaluating higher needs and job analysis
Acts as the first point of contact for applicants.
Provides information to faculty and staff on current UBC human resources policies and practices, such as attendance and leave management, vacation and sick leave benefits. Advises PI s on collective agreements terms, including limited interpretation (eg. sick/vacation accruals, notice periods, posting deadlines, etc).
Coordination of full cycle appointment and termination activities for all faculty, staff and students within the Department.
Enters job descriptions, updates and maintains hiring documents and other required data into UBC systems (HRMS, Position Management, ePaf and eRecruit); submits job descriptions for classification, and creates job postings and processes hires according to established guidelines.
Prepares, verifies and processes paperwork related to appointments, reappointments, funding transfers, salary increases, promotions, transfer and severance notices, leave of absences, etc.

for all appointees within the Department including:
Staff, Students, Faculty, Research Associates & Postdoctoral Fellows. Tracks and follows up on problems related to appointments and processing.

Tracks milestone events (probationary periods, term end dates, and notice periods) and initiates action as appropriate on behalf of the supervisor.
Processes all salary (midpoint progression/merit) increases as well as earning distribution changes.
Responsible for ensuring sufficient funding to support appointments and solicits financial approvals for workflow, verifies salary entitlement, benefits eligibility and employee eligibility for the role.
Maintains Position Management library within the HRMS/erecruit system.
Responsible for running and maintenance of HRMS appointment expiration reports, ensuring all staff and term faculty appointments are extended without a break in pay.
Assists with student and teaching assistant appointments during peak periods.
Processes paperwork for faculty honorariums.
Generates appointment/reappointment offer letters and promotion letters and coordinates with faculty members for signatures.
Prepare paperwork for Postdocs, Research Associates, Visitors, Adjuncts, Emeritus and Sessional teaching appointments.
Responsible for communicating with Payroll, Human Resources, and Dean s Office to investigate and solve complex payroll and personnel discrepancies.
Assists the Manager, Head Office & Facilities on projects.
Prepares complex reports and analyses.
Responsible for dissemination of new employee information and communication