Administrative Assistant - Ottawa, Canada - PCL Construction

PCL Construction

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The future you want is within reach.
At PCL, your personal and professional growth is our passion.

We're excited to help you discover what's next in your journey so you can build a legacy that you're proud of.

With locations and projects across North America and beyond, exciting opportunities are waiting for you in dozens of cities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

This role will provide you with an opportunity to work on the Centre Block Rehabilitation project, one of the most exciting, complex and important construction projects ever undertaken in Canada.

The Centre Block project is the first time Canada's two foremost construction companies have pooled their expertise and experience to deliver a project.

Both PCL and EllisDon have proud histories in the construction of many of Canada's landmark projects.

The Centre Block project is a crowning achievement for each company and will serve as a point of pride for many years to come, during construction and well after the project is complete.

We are currently seeking an
Administrative Assistant for a
6-month contract for the
Centre Block Rehabilitation Project.

Responsibilities:

Coordination of project site tours for employees and guests
Maintenance of project contact lists
Meeting rooms organization and resolving multiple bookings
Coordination and setup of catering requests
Submission of subcontractors' agreements and revisions in a timely manner
Distribution of vital information to internal and external personnel
Coordination of periodic courier requests
Developing and maintaining customerfocused relationships with all stakeholders.
Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports
Support for project Executive Assistant as required
Assisting IT colleague with administrative tasks

Qualifications:

High school diploma
Associate or bachelor's degree, diploma or certificate in office administration program considered an asset
13 years of experience in an administrative role or equivalent technical experience
Must be proficient on the computer and have intermediate skills in MS software (Outlook, Excel, Word, PowerPoint)
Excellent written and verbal communication skills (French language an asset)
Superior organizational skills and ability to manage multiple tasks effectively
Flexible, enthusiastic, and energetic
Able to collaborate with a diverse workforce and interact professionally with all levels of the organization
Able to work with limited supervision in a team environment
Willingness to learn and undertake new challenges
Adaptable and able to work effectively in a fastpaced project office location

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day.

Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing.

We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants.

We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Together, we can build success and a better future. Let's get started

Employee Status:
Regular Full-Time

Company:
PCL Constructors Canada Inc.

Primary Location:
Ottawa, Ontario

Job:
Administrative Assistant (Contract)

Requisition: 3891