Employee Services Administrator - St. Catharines, Canada - Family and Children's Services Niagara

Family and Children's Services Niagara

Verified Company

St. Catharines, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Employer:
Family and Children's Services Niagara

Reporting to:
The Director of Human Resources

Location:
St
. Catharines, Ontario

Salary:
Competitive salary, benefits package and pension plan

Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional human resource administration in areas such as employee relations, recruitment and staffing, disability management, health and safety, and organizational planning and development.

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Key Duties:
Human Resources Services:

In consultation with the Director of Human Resources:

Provides advice and counsel to all organizational levels on matters related to the Collective Agreement interpretation and labour relations practices
Participates in the development and implementation of the agency's policy and procedure manual
Participates in the Joint Health and Safety Committee as well as the completion of associated assigned tasks
Evaluates and manages the agency's Human Resource Information System (Avanti), liaising with Avanti, finance and technical departments as required
Relates closely with the Finance/Payroll department to ensure resolution of human resource issues before payroll processing
Prepares internal Human Resources reports such as staff turnover, performance management, contracts, staffing allocation, etc.
Updates the organizational chart as required

Recruitment and Staffing:

Assists with the facilitation of employees onboarding and the new hire orientation process

Administration:

Provides clerical and administrative support to the department including processing of mail, filing and file systems, word processing, spreadsheet development, data entry and minute taking and distribution
Photocopies, collates, packages, expedites and processes documents and files
Provides administrative support to the Director of HR and the Chief Operating Officer
Prepares, compiles and maintains department forms, policy and procedure manuals, information packages, etc.
Prepares and processes all department paperwork accurately and in a timely fashion
Orders supplies for department and ensures supplies are maintained at an adequate level
Coordinates a variety of meetings, appointments, case conferences and training including inviting participants, scheduling times and dates and all logistics including booking board and conference rooms, making travel arrangements as required, arranging room setup, audiovisual equipment and meals and refreshments
Prepares for meetings by composing and distributing agendas and materials
Coordinates travel and transportation arrangements for participants as required
Takes, types and distributes minutes when required

Leadership:

Provides leadership to employees, work groups, programs and/or committees
Exemplifies and inspires behaviours, actions and attitudes that are consistent with FACS vision, mission and values
As a member of the Management Team, participates in the development and successful implementation of the Strategic Plan
Works in a manner consistent with the requirements/regulations of the Occupational Health and Safety Act, and FACS policy and procedures

Other Related Activities:

Ensures own expenditures adhere to policies
Meets or exceeds all accountabilities and achieves continuous quality improvement and excellence in all activities and outcomes
Participates in mandatory learning/education to maintain and update skills and knowledge as required
Leads, facilitates and/or participates in special projects and performs other duties as required
Ensures the highest level of confidentiality while performing all duties

Qualifications:

University Degree or Diploma in Human Resources or other similar field of study
Membership in Human Resources Professional Association of Ontario; preferably a Certified Human Resources Professional or working towards, preferred
Minimum 1year experience in a HR generalist role, including exposure to labour relations, compensation, benefits and human resource administration
Knowledge of legislation governing human resources and labour relations such as the Employment Standards Act, Labour Relations Act, Pay Equity Act, Human Rights Code, etc.
Knowledge of Human Resource Information Systems (HRIS)
Valid G Driver's License and access to a reliable motor vehicle with appropriate liability insurance required

Knowledge and Skills Required:

Excellent ability to think analytically with attention to detail in the presence of frequent interruptions
Strong planning, timemanagement, multitasking and organizational skills
Strong written, oral communication and interpersonal skills
Work is primarily performed at a desk in a normal office environment
Long periods of sitting and computer/phone use
Absorbs and interprets information from multiple participants in meetings on a regular bas