Executive Assistant to the VP In office - Charlottetown, PE, Canada - University of Prince Edward Island

Description

Executive Assistant, Office of the Vice-President People and Culture
Office of the Vice-President, People & Culture
Executive Assistant


Contract:
Full-Time Permanent Position
The University of Prince Edward Island invites applications for the position of Executive Assistant.

This position is the main point of contact for the Office of the Vice President People and Culture and plays a key ambassadorial role in representing the office by creating a safe, positive, and welcoming atmosphere while providing information through confidentiality, tact, and diplomacy.

This position reports directly to and is under the general supervision of the Vice President People and Culture and works with a high degree of independence.

The Executive Assistant position exercises strong decision- making ability and sound judgment, on matters requiring the Vice President's attention and is expected to determine priorities, deadlines, and objectives.

The incumbent collaborates with other University management and staff to achieve priorities.
Provides executive level support to the Vice-President People and Culture ("VPPC")
Provides support to key senior level institutional bodies and assist the VPPC in the compilation of materials/information for various committees
Provides administrative support to the Associate Vice President, Legal
Develops, establishes, and maintains information tracking systems, including electronic schedules, physical and electronic filing systems, budget/invoicing process and reports, expense reports, and email management
Represents the Vice-President, communicating both internally and externally, orally and in writing on day-to-day operational issues and specific planning activities; liaises with senior University management, officials in other post-secondary institutions, external suppliers and Board members as required
Maintains detailed knowledge of administration and policies, procedures, programs, and organizational structures to respond effectively to various stakeholders
Undergraduate degree in business or office administration, or a certificate in office administration combined with professional development, and relevant senior level experience in an academic institution
Five years of experience, preferably in a university setting in a senior level central administrative unit. Familiarity with university structures, governance and processes is an asset
Courses in project management would be an asset
Strong organizational and document management skills
Excellent interpersonal, oral, and written English communication skills
Advanced level of computer skills in a wide range of software applications such as Word, Power Point, Excel, including preparation of presentations, tables, reports, statistical charts, and manipulation of data
Good working knowledge of budget preparation and financial/administrative data processing systems
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute.

UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities.

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