Admin Assistant Physician - Toronto, Canada - St. Michael's Hospital
Description
The Administrative Assistant formally reports to the Perioperative Program Director and Anesthetist-in-Chief while providing day-to-day clinical and administrative support to a group of physicians.
The Administrative Assistant coordinates daily activities in the department and ensures smooth functioning of the clinical and academic activities of the department.
DUTIES & RESPONSIBILITIES:
Some combination of the following based on the priorities of the practice:
- Providing administrative support to physician members of the Department of Anesthesia, with specific focus on chairs and vice chairs of research, education, and clinical quality committees.
- Providing support to the research active members of the Department. Such support will include assistance with REB submissions, credentialing of research staff, payroll management of research staff and students.
- Providing support to the Department's education program. Such support will include assistance with creation and communication of teaching schedules, credentialing of education staff and fellows, payroll management.
- Creating and managing clinics and OR bookings
- Answering, screening, and transferring phone calls
- Preparing and distributing documents relating to research, education and/or clinical quality as appropriate
- Maintaining patient confidentiality
- Creating and maintaining an efficient filing system for active, pending, and processed referrals
- Maintaining an updated database of appointments, diagnoses, and disposition decisions
- Creation and maintenance of patient research files
- Attending meetings: taking and typing of meeting minutes
- Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
- Accurate handling and preparation of OHIP billing procedures
- Overseeing and maintenance of research and education accounts for Department
- Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
- Booking travel and hotel arrangements, meeting rooms, and catering as required
- Accurate transcription for correspondence for physician's office could include dicta typing
- Other duties as assigned
QUALIFICATIONS
- Graduate of a recognized Medical Administration program, or equivalent experience
- Successful completion of a Medical Terminology certificate
- Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
- Ability to work in a fastpaced environment with varying demands
- Professional and consistent customer service skills
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