Support Services Coordinator, Toronto - Reimagined Parking

Reimagined Parking

Verified Company

Toronto, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Description:

The Support Services Administrator tracks all work orders for four (4) departments from creation to completion to recovery from various customers.

Key Responsibilities:

Work order tracking using Service Fusion for 4 departments
Recovery of costs from various internal and external customers using a custom excel worksheet
Vendor payments through COUPA
Invoice Direct Accounts Receivable: Responsible for invoice preparation; Processing of paying to invoicing; Invoice detail reports; Maintain invoice filing system
Responsible for invoice verification and documentation; Tracking and processing invoices from suppliers and vendors. Preparing Purchase Order documentation, communicating with A/P.
Communicate with contractors and suppliers
Assist with sourcing vendors and research quotes
Communicate with Patrol, Maintenance, Meter and Sign departments
Update Maintenance and Sign departments monthly work order summaries
Process the end of month chargebacks and monthly accruals summaries for Maintenance, Meter and Sign departments for submission to Accounting
Maintain Service Fusion software, including creating and updating customer profiles, password resets, reporting and closing of competed work orders
General office duties such as ensuring adequate supplies are on hand, etc
These are guidelines and express the minimum expectations, other duties may be assigned

Skills, Knowledge and Expertise:

Postsecondary education in Business Administration preferred
Excellent communication and interpersonal skills
Minimum of 2 years previous experience in Office Administration required
Excellent computer skills including Microsoft Excel, Word, PowerPoint, Teams and Outlook
COUPA knowledge / familiarity preferred
Knowledge of the Parking Industry is preferred
Highly organized and detail oriented with the ability to prioritize
Communication and interpersonal skills both written and verbal
Able to work independently, in a team and meet multiple deadlines
Attention to detail
Must posses and retain a valid driver's license

Benefits:

-
(Full-Time Employee Only)
Medical/Vision
Dental
Life Insurance
AD&D

STD
LTD - _offered based on employee group_
RRSP - _offered based on employee group_
EAP - _offered based on employee group_
Vacation

About Reimagined Parking:

The Reimagined Parking family of nationally recognized brands-Impark, Lanier, Republic Parking, AmeriPark, and ParkOne—is the world's leading tech-powered, people-driven parking solutions provider.

Our workforce of 8,000 manages 3,400 high-density parking facilities across 500 North American cities, generating 34 million digital transactions annually.

Reimagined Parking is an equal opportunity employer.

Reimagined Parking does not discriminate on the basis of race, ancestry, religion or creed, color, sex, national or ethnic origin, gender identity, gender expression, sexual orientation, age, marital status, family status, veteran status, disability status, or any other protected ground of discrimination/class status protected by state/provincial or federal law, as applicable.

Reimagined Parking complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.