Administrative Assistant - Mississauga, Canada - Lenworth Dock & Door

Lenworth Dock & Door

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Administrative Assistant's role is to organize, administrate and facilitate the daily business within the company - by performing a variety of general administrative and clerical services.

This position requires a customer-centric, friendly and positive individual who is known to work collaboratively to attain both personal goals and as well as achieve the company's mission.

They also require a high level of organization, multitasking capabilities as well as excellent interpersonal skills. The Administrative Assistant will report directly to the Assistant Controller.

Regular Working Hours
- Monday to Friday - 8:00 AM - 5:00 PM

Responsibilities

Provide exceptional customer service to all customers.
Greet visitors and answer incoming phone calls in a professional manner screen as many calls as possible, direct as appropriate. Previous experience managing customer calls requesting service repairs would be an asset.
Gather appropriate information from customers for service call requests as required
Follow up with the customer to update the invoice with a purchase order where required
Update invoices to customer portals.
Assist with invoicing as required
Coordinate customer document requests (WSIB Clearance, Certificate of Insurances, Form 1000) and liaison with accounting on prequalification documents
Assist accounts payable as required
Place orders and ensure sufficient inventory is maintained for office supplies
Schedule and arrange courier pickup and deliveries
Continuously update inhouse filing system
Provide backup for other administrative team members during vacations, absences and peak billing deadlines (including invoicing)
Enter sales leads into CRM system (future)
Other duties as reasonably assigned

Requirements:

Strong presentation, written, and verbal skills
Effective communication skills with individuals at all levels of the organization.
Strong morals and ethics, along with a commitment to confidentiality.
Knowledge of MS Office and Excel.
Good organizational, time management and prioritizing skills.
Ability to interpret and implement company policies and procedures.
Attention to detail in all areas of work.
Previous experience in HR functions would be an asset