Office Administrator/ Sales Coordinator - Barrie, Canada - Metalwood Studio

Metalwood Studio
Metalwood Studio
Verified Company
Barrie, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

Office Administrator/ Sales Coordinator

Part I - Position Functions

  • Answer phones, redirecting calls to appropriate personnel and greet customers.
  • Record and modify customer information, POS processing, PO's, invoicing and estimates within QuickBooks.
  • Receive Work Orders, intake forms and input into system and file paper copy according to procedure.
  • Process online store sales and orders.
  • Provide information and expertise on company services and in store product lines.
  • Describe features, technical specifications, and uses of products or services.
  • Inventory management and restock shelves.
  • Scheduling customer and shop appointments.
  • Verify order accuracy, including product specifications, quantities, pricing and delivery dates
  • Initiate and process purchase orders based on approved requisitions and orders from internal teams
  • Collaborate with crossfunctional teams to ensure alignment between customer order, production requirements and business needs
  • Act as primary point of contact for suppliers and partners, addressing inquiries, concerns, and requests promptly
  • Provide regular updates on order status, delivery timelines, and any changes that may impact the supply chain
  • Maintain an organized and clean showroom.
  • Prepare, organize and store information in paper and digital form. Collect, scan and maintain documents and records in
  • Maintain inventory of office supplies and request equipment or building maintenance
  • Take clear, concise meeting minutes and management meetings
  • Maintain and update employee records, including training documents
  • Assist in the preparation and administration of payroll for all employees, while auditing payroll processing reports for accuracy
  • Coordination, administration and execution of all benefits related activities
  • Other duties as required.

Part II - Position Specifications

Work Experience Requirements:

Minimum 1 year experience in sales in manufacturing

Minimum 1 year experience working in an order desk setting


Education Requirements:


  • College degree or minimum of two years' experience in a high paced manufacturing facility/ office environment

Required Skills:


  • A POSITIVE ATTITUDE is a must
  • Class G drivers license and clean drivers abstract.
  • Teamwork and alertness.
  • Knowledge of QuickBooks is an asset
  • Knowledge of wood types, terminology and industry are an asset
  • Excellent communication skills, both verbal and written in English
  • Great attention to details, ability to accurately proofread materials
  • Ability to work efficiently under pressure and ability to prioritize tasks
  • Must be computer literate. Comfortable working with Microsoft suits, adobe acrobat reader
  • Basic math skills
  • Willingness to learn product lines
  • Ability to follow workflow processes and policy and procedures
  • Health and safety oriented

Salary:
$18.50- $25.00 per hour


Schedule:

  • Monday to Thursday 8:00 AM 5:00 PM
  • Friday: 8:00AM 4:00 PM

Work Location:
In person


Salary:
$18.50-$25.00 per hour


Benefits:


  • Casual dress
  • Extended health care
  • Onsite parking
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Ability to commute/relocate:

  • Barrie, ON L4N 9A7: reliably commute or plan to relocate before starting work (required)

Education:


  • Secondary School (preferred)

Language:


  • English (preferred)

Work Location:
In person
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