Office Manager/bookkeeper - Toronto, Canada - Flexserv

Flexserv

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Introduction

Flexserv is a leading provider of a full range of internal accounting and HR services to small and medium size enterprises - organizations that typically range in size from 5-70 employees and we're looking for an Office Manager/Bookkeeper with at least 5 years experience to work for us.

About Us

Our customers look to us to fully manage their bookkeeping, accounting and human resources.

This frees up our client's executive and staff to focus on their core strategic activities such as sales and delivery, while we manage their corporate services.

Our staff work in a matrixed environment, working on one or more clients, depending on the workload generated by each of our clients.

You may be teamed with certain Flexserv specialists for one client and other Flexserv specialists for another client.

Ultimately, our clients see you and the rest of our team as an integral part of their company on a long-term basis.

The Office Manager role is half-time and you are able to fill up as much more time as you wish with client work.

There is the opportunity to combine onsite work and telecommuting, depending on the client assignment. Please note that we are not a recruiting agency but we seek ongoing, long-term operational relationships with our clients.

The Role

The Office Manager/Bookkeeper will divide their time between working directly for Flexserv and, if you wish, providing bookkeeping services for some of our clients.

The Office Manager position will require about 80 hours a month and perform the following duties:

Receive all vendor bills, enter into QBO, setup payments to vendors at the end of each month.
Create and send invoices to clients, Accounts Receivable and Collections: Follow up on outstanding accounts to receive payment from customers
Set up payables for approval
Set up new clients in the contracting system

Onboard new clients:

Set up and configure technology for clients. Knowledge of QBO, Xero, Dext Rewind, Veem, Plooto are assets
Set up clients on internal admin and billing systems
Ensure client onboarding checklist is completed
Post job ads (working with our HR and executive)
Recruiting and on/offboarding new and existing staff:
Set up online skills testing, background checks
Offboard departing staff
Enter client information into CRM
Update client prospect lists
Assist CEO and General Manager with administrative functions
Knowledge of social media, blogging is an asset

The Bookkeeping role will involve the following responsibilities:

Set up and maintenance of chart of accounts
Enter all financial transactions, posting, journal entries and adjustments
Invoicing, accounts receivable and collections
Time reporting
Expense reporting
Payroll entry, reconcile payroll and source deductions for payroll year end
Payment preparation
Prepare daily cash balances report and assist with cash forecasts and cash management
Daily cash receipts and bank deposits
Bank and Credit Card Reconciliation T
Trial Balances
Generate, review and approve tax slips (i.e. T4s, T4a's) and RoEs
Reconcile GST/HST, EHT submissions and file returns
Correspond with the bank and manage a variety of banking issues such as changes in account signatories, administering foreign exchange transactions, transfers, etc.
Audit preparation

Qualifications for the Office Manager/Bookkeeper position include:

University degree or College diploma
Proficiency in one or more popular accounting packages, including QuickBooks Online
Proficiency in Microsoft Office
5+ years of full cycle bookkeeping experience
Selfstarter, professional, selfconfident, organized, able to meet deadlines, reliable and dependable
Attention to detail, accuracy is important
Excellent interpersonal and communication skills, flexible
Possess initiative, integrity and a strong work ethic
CPA is considered an asset
Social media experience is an asset
Fluency in languages, in addition to English, is an asset
Competence and experience in the duties and responsibilities described above

Location

While most of your work will be from home, you may have the opportunity to also work on client sites.

You and the client decide what is best.

How to Apply

Submit your resume and/or cover letter to Flexserv here.

We will review your submission and contact you for an interview should your skills and experience match our job profile.

After an online interview, references are completed and we'll send you an offer. After signing the contract, we meet with you online to begin training on office duties.

At Flexserv, we hire skilled individuals regardless of race, religion, colour, national origin, sex, disability, age, sexual orientation, and other protected statuses in keeping with human rights legislation.

We are a diverse mix of talented professionals who want to do their best work. We pride ourselves on bringing the best talent to work for our clients, and we know our company runs