Executive Assistant - Montréal, Canada - Telecon Inc

Telecon Inc

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The role of the Executive Assistant in Quebec is to provide administrative support to the President, CFO and Sr. Leadership team members in Quebec in the planning, management and coordination of administrative tasks. In addition, they will support, up to 20% of their time, the Real Estate department.

Responsibilities:

Executive Assistant support:

Plan business travel (reservations, itinerary and documentation);
Ensure the rigorous maintenance of the agenda, the organization of meetings and the preparation of documents prior to meetings
Ensure the logistics and followup of various executive committee meetings and recurring meetings: send notices of meetings, reminders, track attendance, prepare and transmit necessary files, order food and beverages
Prepares letters, memos, presentations and other documents that may contain confidential information
Translate some documents and/or presentations (English/French)
Design and update various company presentations
Participate in the organization of special events
Perform any other related tasks

Real Estate department support:

Collect and ensure compliance of Certificate of Insurance for vendors and landlords
Update the property Insurance file
Keep facility files updated and organized
Keep rent file up to date
Help organize events
Update and maintain the filing system

Job requirements:

7 to 10 years of relevant experience with senior management (C-Suite)
Fluently bilingual, excellent knowledge of French and English, both written and spoken
Excellent grammar, spelling and writing skills
Excellent knowledge of MS Office Suite
Demonstrate good judgment, initiative, autonomy and discretion
Excellent communication and work organization skills
Demonstrate professional rigor

ABOUT TELECON GROUP

Job Types:
Full-time, Permanent

Benefits: