Global Reward Analyst- Employee Share Plans - Kingston, Canada - Unilever

Unilever

Verified Company

Kingston, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Job Title:
Global Reward Analyst

Employee Share Plans

Location:
UK, Flexible

JOB PURPOSE
The Global Equity team sit within the Global Reward Expertise team. As a team they are responsible for administering the Unilever share plans which are offered in over 100 countries. The global equity team also manage the legal compliance for share plans and manage the necessary filings globally.

RESPONSIBILITIES

Administration of our Executive Share Plans including Performance Based Matching Share plans, restricted stock, annual and interim award and payout processes.

This involves the following activities:

Review equity award recommendations to ensure adherence to global guidelines and policy
Consolidate recommendations and prepare presentations for approval by Unilever Board, local boards where required and North America Compensation Committee
Work closely with the Global Reward Expertise, Country Reward Teams, Finance, country payroll departments, Comptroller's Office, Corporate Tax Department, Global Mobility and ancillary global departments to ensure award and payout, accounting and financial reporting accuracy
Oversee processes with third party providers including Unilever's UniOps outsourcing partners, ADP and other payroll providers, Deloitte, Computershare as the stock plan service provider for global share plan participants and Fidelity for U.S. participants.
Manage equity information flow to the internal total reward database
My Reward (TRS) ensuring data streams from executive plans and SHARES are up to date and operating efficiently
Lead preparation and distribution of all communications to eligible employees
Work closely with Corporate and country Finance/Treasury teams, Global Controller's Office, country payroll departments, Global Mobility and Corporate Secretaries to meet reporting requirements.

Administration of the Global Employee Share Plan "SHARES" as follows:

Help to manage annual enrolment process
Assist with the payroll monthly contribution files process and ensure accuracy in accordance with employee elections and where discrepancies exist, research with relevant payroll
Oversee and ensure accurate movement of funds for all contributions to vendors.
Liaise with treasury and vendors for quarterly purchase of shares
Respond to questions regarding SHARES from participants and vendors
Help to maintain documentation for all processes related to the SHARES plan.

Other responsibilities:

Manage and maintain the service delivery model to ensure excellent service delivery with a usercentric mind set from all key partners in the endtoend process.
Manage data requests for relevant service area.
Build and maintain positive working relationships with users, service providers, key stakeholders and clients.
Maintain documentation for all processes.
Own and deliver operational projects to support improvement across the endtoend process.
Work on additional projects as needed within Global Equity, Global Reward and HR Reward Services for skill development as well as building crossfunctional talent and coverage

Key Relationships

External

3rd party service provider

Internal

Reward Expertise
Reward Managers and regional leaders
Global Mobility
Corporate Secretaries
Corporate Treasury Service Delivery Manager
Plan participants
Project management teams
UniOps teams & cross functional teams
Service Line Leads, HRBPs and
Expertise Teams

ALL ABOUT YOU

University Graduate
Previous experience in HR Service delivery/operations
Proven experience in management of third party service providers, and of structured service delivery methodologies, including governance, issue management, relationship management
Vendor management
Stakeholder management
Working with 3rd parties
Exceptional analytical skills and super user proficiency in Microsoft Excel is crucial
Strong PC skills Word, and PowerPoint required
Knowledge and regular user of Access is a plus
Knowledge of Workday and SharePoint is desirable.
Excellent verbal and written communication skills must communicate with employees at all levels within the organization about complex compensation/tax/payroll matters.
Strong data analysis and analytical skills to anticipate possible outcomes and issues
Excellent problemsolving skills
Excellent administrative and organization skills must be detail oriented and thorough with superior and persistent followthrough and consistently deliver quality on time.
Ability to be a team player while demonstrating the ability to work independently.
Needs to be relationshiporiented and successfully deal with a broad range of professionals.

NOTES
About Unilever

Unilever is one of the world's leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day.

Unilever has more than 400 brands found in homes around the world, including Dove, Tresemme,