Administrative Assistant - Brampton, Canada - AYS IMMIGRATION SERVICES INC.

AYS IMMIGRATION SERVICES INC.
AYS IMMIGRATION SERVICES INC.
Verified Company
Brampton, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Work Term:
Permanent


  • Work Language: English
  • Hours: 32 to 35 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 year to less than 2 years

Tasks:


  • Arrange and coordinate seminars, conferences, etc.
  • Supervise other workers
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Perform receptionist duties
  • Coordinate and schedule activities

Supervision:


  • 510 people

Computer and technology knowledge:


  • MS Excel
  • MS PowerPoint
  • MS Word
  • Social Media
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mail

Work conditions and physical capabilities:


  • Ability to work independently
  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with mínimal supervision

Personal suitability:


  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Quick learner
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