Corporate Executive Assistant - Toronto, Canada - IQ Partners Inc.

IQ Partners Inc.
IQ Partners Inc.
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Our client, a large international law firm is currently seeking a corporate executive assistant for a remote hybrid position.

Responsibilities include but are not limited to:

  • Draft articulate and professional correspondence to clients and lawyers, meticulously tracking all electronic communications.
  • Edit and draft legal documents with precision, adhering to established formats and standards.
  • Coordinate and book meetings, handling logistics such as catering, dietary preferences, and equipment needs.
  • Schedule and arrange workrelated and personal travel arrangements using Direct Travel services.
  • Facilitate conference calls and meetings, ensuring seamless communication and coordination.
  • Collaborate with RICOH to produce coilbound versions of project documents.
  • Maintain orderly physical and electronic filing systems for efficient document management.
  • Manage, track, and update CPD accreditation required by the Law Society of Ontario.
  • Handle administrative duties, including reconciling expenses, accounting, file management, and docketing.
  • Create new matter forms and conduct conflict searches.
  • Collaborate with Finance to stay informed about outstanding accounts receivable matters.
  • Update Legal Professional bios and prepare audit inquiries.
  • Keep client contact information uptodate in InterAction.

Education/Experience:

  • Possession of an executive assistant/legal assistant diploma or equivalent work experience.
  • A minimum of two to five years of experience supporting senior legal professionals in a corporate work environment.

Skills/Abilities:

  • Ability to work independently and collaboratively, demonstrating initiative and attention to detail.
  • Strong communication and interpersonal skills.
  • Excellent organizational and time management abilities, effectively handling multiple tasks and projects.
  • Confident decisionmaking skills, with a commitment to maintaining confidentiality.
  • Proficient proofreading skills, a strong work ethic, and attention to detail.
  • Strong technical proficiency.

Salary:
$60,000.00-$72,000.00 per year


Benefits:


  • Dental care
  • Extended health care
  • Paid time off
  • RRSP match

Schedule:

  • Monday to Friday

Education:


  • Secondary School (preferred)

Experience:

- executive assistant or legal assistant: 2 years (required)


Ability to Commute:

  • Toronto, ON M5C 2A1 (required)

Ability to Relocate:

  • Toronto, ON M5C 2A1: Relocate before starting work (required)

Work Location:
Hybrid remote in Toronto, ON M5C 2A1
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