Executive Assistant - Ottawa, Canada - YMCA-YWCA of the National Capital Region
Description
Overview:
As one of the largest charitable community service organizations in Canada, the YMCA of the National Capital Region responds to critical social needs in the community and works to provide lasting solutions.
Serving thousands of people across our region annually, we are a leader and valued partner in creating a vibrant and healthy community where everyone belongs and can reach their full potential.
This position requires a commitment to the Y mission and core values of responsibility, honesty, caring, respect, and inclusion, which form the foundation of all Y programs and services.
Working for the Y:
Are you looking to use your skills and unique gifts to make a real difference in your community? The YMCA of the National Capital Region is a great workplace committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated.
The YMCA provides hundreds of employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities.
We recognize the contributions of our staff through innovative practices, great benefits, and growth opportunities.Whether you are starting out in your career or a seasoned professional, you will find many exciting opportunities to achieve your personal and career goals.
Some of the benefits of working for the Y include:What we offer:
At the Y, you will be part of a vibrant and diverse network of people whose shared vision is to change lives and make our communities home to the healthiest children, teens, adults, and families.
Our competitive wage and benefit package include:
- Free Y membership.
- Discounted Y program fees (including health & fitness programs, child care, and camps)
- Access to an Employee Assistance Program including free, immediate, confidential assistance and counselling for you and your family members for mental and physical health, financial advice, among other 12 suites of services
- Health and dental insurance for fulltime, permanent employees
- Up to 25 vacation days per year, including two float days and one birthday vacation for fulltime, permanent staff
- Longterm disability and life insurance for fulltime, permanent employees.
- Workplace pension plan available for fulltime, permanent employees
- Extended Maternity leave benefits to all our staff for up to 6 more months after the year of leave.
What do you offer?
The Executive Assistant (EA) will function as a team member responsible for administrative duties within Corporate Services, offer superior communication skills, and have the ability to work within a flexible schedule, as required.
Reporting to the President and CEO, the EA provides support to the President and CEO, the Board of Directors, and the Corporate Services team in a variety of areas.
Some of the tasks of this position include:
- Provide administrative and clerical support to the President and CEO and the members of the Board of Directors using excellent time management and organizational skills
- Attend monthly meetings and take minutes
- Coordinate the CEO's meeting and travel schedule
- Provide support to the CEO with respect to Board Governance
- Prepare the monthly agenda based on the Board's calendar
- Prepare Board orientation material
- Collect, write, assemble, and distribute material for Board packages
- Support the Board committees and VP Team meetings, including preparing the agenda, distributing the agenda, recording meeting minutes, and organizing catering arrangements
- Coordinate all aspects of the Y's Annual General Meeting
- Manage and coordinate all organizationwide CEO communications and events, including administering staff surveys, and maintaining and organizing the staff directory
- Prepare meeting notes, documents, presentations, publications, and support formal and informal communication between the CEO and staff members
- Collect and file all governancerelated minutes, reports and legal agreements, and contracts
- Support the Financial Department and assist with data entry and statistical reporting when needed
- Assist with Association philanthropy initiatives
- Participate in broader Y association activities (committees, events, etc.)
What qualifications and abilities are we looking for?
At YMCA of the National Capital Region, we strive to ensure our employees are a fit based on their strengths, interests, and future goals.
Education
- Postsecondary Certificate or Diploma in Human Resources
Language
- Fluent in English, oral and written skills essential
- Bilingualism (French/English) is an asset
Experience, Abilities & Skills
- Minimum 3 years' experience in an administrative position supporting senior staff
- Strong writing, analytical, and critical thinking skills, and the ability to synthesize and present complex d
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