Administrative Assistant Ii - Toronto, Canada - University Health Network

University Health Network
University Health Network
Verified Company
Toronto, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description
Contract


Company Description:


  • The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union:

Non-Union


Site:
University Centre, Toronto Rehab Institute


Department:
Specialized Dementia Unit


Reports to:
Manager, Program Services


Hours:0.3FTE


Salary:
$45,396 - $56,745 annually (to commensurate with experience and consistent with UHN compensation policy)


Status:
Temporary Part-Time (3 months, can be extended up to 6 months)


Shifts:
Days


Closing Date:
May 31, 2024

The Toronto Rehabilitation Institute, a leader in adult rehabilitation and complex continuing care, is Canada's largest adult rehabilitation hospital.

Bringing together innovative patient care, groundbreaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions Toronto Rehab is located at four sites: University Centre (550 University Ave.), Lyndhurst Hospital and Toronto Rehab's Cardiac and Stroke Centre (Rumsey Road) and the Bickle Centre (Dunn Ave).

Find out about our purpose, values and principles here.

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities.


Duties

  • Utilize knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
  • Perform reception responsibilities; maintaining written and/or electronic calendar/schedule
  • Administer and monitor billing procedures and departmental budgeting records
  • Ensuring efficient operation of the office, within the scope of authority
  • Modify and maintain electronic and paper information filing/retrieval methods, systems and/or formats
  • Provide functional supervision to lower classified clerical position(s)
  • Perform clerical support functions
  • Perform crossfunctional responsibilities, as required
  • Perform other duties consistent with the job classification, as assigned.

Qualifications:


  • Completion of Grade XII or recognized equivalent
  • Completion of a post
- secondary office administration program at the diploma level or equivalent

  • Three (3) years related administrative support experience
  • Previous onthejob computer/wordprocessing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
  • Previous supervisory experience preferred
  • Excellent organizational, time management, and prioritization skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent knowledge of health care, organizational/office practices, procedures and standards
  • Ability to work independently
  • Ability to work in a team work environment
  • Ability to maintain confidentiality
  • Ability to work well under pressure
  • Ability to use good judgment is assessing difficult situations
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to work well under pressure
and use good judgment in assessing difficult situations

  • Knowledge of medical terminology an asset
  • Experience working in a health care environment an asset
  • Experience working in a teaching hospital environment an asset
  • Previous experience with UHN programs and/or EPIC experience is an asset
  • Vaccines (COVID19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Additional Information:


Why join UHN?


In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.


  • Competitive compensation & benefits (medical, dental, etc.)
  • HOOPP defined benefit pension plan
  • Wellness services & offerings
  • Close access to the TTC and UHN shuttle service
  • Opportunities for development and promotions within a large organizat
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