Clerical Assistant - Saskatoon, Canada - University of Saskatchewan

University of Saskatchewan

Verified Company

Saskatoon, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Clerical Assistant - Accounts:

Primary Purpose:

The Culinary Services Clerical Assistant - Accounts, provides support to the Culinary Services department by coordinating and processing the financial accounting function including accounts payable and accounts receivable.

Nature of Work:

Reporting to the Executive Chef/Manager, Culinary Services the Clerical Assistant - Accounts, is responsible for processing of payments (internally and externally) as well as other processes related to accounts payable.

Maintains vendor records and franchise royalties.

Also responsible to tasks related to Accounts Receivable, including receiving payments as well as processing invoices for internal and external billing including catering and events.

Typical Duties or Accountabilities:
Working under the direction of the Manager, the incumbent will be expected to provide clerical support for several areas within the Culinary Services department, including but not limited to the following:

Verifying accuracy of invoices, paying invoices and processing for payment, balance payables with UNIFI
Inventory and noninventory payments
Cheque requisitions and Journal Vouchers
Vendor management and vendor relations
Internal and external billing for services and events
Compiling monthly financial reports for the various business areas of the unit
Catertrax support (customer support, assisting with entering orders, billing, inquiries)
Report retail franchise and royalty fees as well SOCAN and Liquor Sales
Cash reporting
General support to management team and regular internal processes
Undertakes special projects as assigned

Education:
Certification or diploma in accounting and administration or an equivalent certification. Combined experience and education will be considered.

Experience: - 3 years' experience working in an accounting role. Payment processing experience is required. Advanced computer skills including experience using the Microsoft Office suite and the ability to learn new software are essential.

Familiarity with FAST and Banner Finance would be considered an asset.

Working knowledge of food and hospitality operations, cost controls and reporting would be considered an asset.

Skills:

Accounting practices, interpersonal and communication skills, customer services skills, ability to work independently and within a team environment; self-motivator to seek tasks in supporting the leadership group; demonstrates attention to detail; ability to learn new software.

Inquiries regarding this position can be directed to James McFarland at _

Department:
Culinary Services

Status:
Term 18 months maternity leave replacement of up to 18 months, with the possibility of extension

Employment Group:
CUPE 1975

Shift:
Generally based on the normal hours of the university Monday through Friday 8:30 am to 4:30 pm. May at times require alternate schedule based on business demands.

Full Time Equivalent (FTE): 1.0

Salary:
The salary range, based on 1.0 FTE, is $ per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable):Operational Services

Salary Phase/Band:
Phase 4

Posted Date: 5/31/2023

Closing Date: 7/4/2023 at 6:00 pm CST

Number of Openings:1

Work Location:
On Campus

Criminal Record Check:
Not Applicable

Driver's License and Abstract Check:
Not Applicable

Education/Credential Verification:
Not Applicable

Vulnerable Sector Check:
Not Applicable

Please review the University of Saskatchewan's
health and safety requirements for faculty, staff and students in consideration of the COVID-19 pandemic.