Executive Assistant - Toronto, Canada - Edelman

Edelman

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Edelman has experienced unprecedented growth in recent years - growth that is reflective of the firm's ongoing evolution from a PR agency into a communications marketing firm.

We now offer several specialized areas of expertise, including creative, social, paid media and research to help clients evolve, promote and protect their brands in the market.

By investing heavily in specialty areas - and by focusing on collaboration, agency position, innovation, and establishing a culture of creativity - Edelman is well-positioned to continue to deliver best-in-class work to our clients in today's complex media landscape.

Edelman is currently hiring a Toronto-based professional and enthusiastic Executive Assistant to support our team.

This role plays an integral part in the smooth running of our agency. You must bring an entrepreneurial mindset and solid experience managing the administrative life of busy executives.

You are polished, professional and diplomatic.

You have gained the reputation of bringing strong administrative skills and proven history of excellent customer service, including advanced organizational skills, excellent written, oral, and interpersonal communication skills, as well as the ability to discreetly handle confidential information.

You can multi-task and juggle competing priorities with a smile.

Responsibilties:

Calendar management: coordinate and schedule executives' meetings and events including agenda development and distribution, setting up calendar invites and preparation of supporting documents
Expense and billing management: prepare and process expense reports, purchase invoices, benefit claims and timesheets for the executive
Maintain confidence at all times, exercising tact and professionalism
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheets and/or presentation software
Assist with new employee onboarding
Make travel arrangements including flights and hotels
Assist with planning special projects, including social events and team meetings
Cover reception desk in Toronto office as part of rotation with local admin team

Qualifications:

Postsecondary training in a relevant discipline
Minimum 2years of experience as a Administrative or Executive Assistant
Experience working in an entrepreneurial professional services, consulting or communications agency environment is preferred
Excellent computer skills including a high degree of proficiency in Microsoft Teams, Word, Excel, Outlook and PowerPoint
Superior organizational skills with meticulous attention to detail
Solid multitasking skills; able to manage and balance large volumes of work
Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise

ACCOMODATIONS:

Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations.

Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders.

Our honors include the Cannes Lions Grand Prix for PR; Advertising Age's 2019 A-List; the Holmes Report's 2018 Global Digital Agency of the Year; and, five times, Glassdoor's Best Places to Work.

Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).