Administrator, Documentation - Toronto, Canada - First National Financial

First National Financial

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Working together to be our best
First National is Canada's largest non-bank lender, originating and servicing both commercial and residential mortgages since 1988.

Over the past thirty years, we have been committed to hiring the best and brightest with over 1,000 proud team members.

Through cooperation, ongoing coaching, development opportunities and a culture that celebrates both hard work and teamwork, First National team members are supported to lead, learn and grow.

We are hiring an Administrator, Documentation

Reporting To:
Assistant Manager, Documentation

**Full-Time/Part

Time**: Full-Time

Posting Date:
July 11, 2023

Closing Date:
August 1, 2023

Hours of Work: 8:30 a.m. - 5:00 p.m.

Grade: 4

Office Location:
Great location Steps away from the main public transit station

What we offer:

Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities

Eligibility for benefits is dependent on the terms of employment

The Opportunity:

The Documentation Administrator is responsible for initiating and completing the renewal and mortgage discharge processes for First National and 3rd Party Servicers.

Accurately input renewals details on Optimus (renewal directory or manual when required)
Check errors on directory reports and weekly reports making corrections where required
Prepare Lock In Agreements for Variable Rate mortgages when requested by client
Generate and mail confirmation letters to client
Audit renewals/ lock ins to ensure accuracy of terms inputted.
Maintain investor spreadsheets for renewal allocations and reporting commitments for Accounting, investors and management on a daily basis based on guidelines from treasury
Maintain current interest rate sheets used by Renewal Administration Department
Manage and complete daily workflow items
Prepare mortgage Discharge Statements
Audit discharge statements to ensure accurate penalties, fees and notes are in place
Prepare discharge documents for all residential mortgages 3060 days after loan is paid out
Complete all other projects as assigned by management.

The Requirements Needed:

Postsecondary education and/or equivalent work experience
Mortgage experience an asset
Proven organizational skills and demonstrated ability to prioritize and multitask
Superior knowledge of Microsoft Excel 200
Strong verbal and written communication skills
Demonstrated ability to analyze information and make confident decisions
Excellent business writing skills

Core Competencies for all First National Employees:

Client Focus—we have an unwavering commitment for service excellence
Team Orientation—we work together efficiently and are proud of our culture
Respect for Others—we value the diversity of our people and we promote a respectful workplace

Working Environment and Physical Demands Analysis:

Office environment
Periods of high volume with tight timelines
Long periods of stationary position/sitting
Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)
Long periods of time in viewing a computer screen
Multitasking may include speaking to customers on a telephone call while looking up information on a computer program

Why join First National?

Bright open concept office environment
Large kitchens with a coffee and latte maker to enjoy at no cost
Supportive teamwork focused environment
Collaborative entrepreneurial spirit
Opportunities to give back to the communities and work through events focused on a variety of charities
Ongoing social events throughout the year
Extensive training programs to set our employees up for success

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation or any other category protected by law.