Administrative Assistant Iii - London, Canada - Western University

Western University

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Classification & Regular Hours:

Hours per Week: 35

Salary Grade:
Level M

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Faculty of Health Sciences is a large, diverse, and comprehensive unit, comprised of six Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy and Communication Sciences and Disorders), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centres.

The Faculty of Health Science's mission is:
"through transformative research and education, we will unleash innovative ideas and opportunities that enable living in health throughout the lifespan". The Faculty has developed an aggressive and innovative strategic plan to achieve its vision to be a world leader in research and education in health

Responsibilities:

Reporting to the Manager, Administration, the Administrative Assistant provides administrative support to the portfolios of the three Associate Deans, (Graduate & Postdoctoral Programs, Undergraduate Programs and Research), the Senior Leadership Team and Faculty Council.

This role will coordinate the calendars of the Associate Deans and sends correspondence on their behalf. The Administrative Assistant will provide administrative support and coordination to several committees. This role will maintain OWL sites for all committees, including policy decisions and proposal archives.

The Administrative Assistant supports the administration of teaching and research awards and student scholarships and may assist with various events within each portfolio.

Qualifications:

Education:

2 year Community College Degree in Business, Administrative Studies or a related field

Experience:

4 years experience providing administrative support to a senior leader within an academic environment
Experience working with committee structures, preparing agendas, taking minutes and tracking action items

Knowledge, Skills & Abilities:

Excellent verbal and written communication skills and confidence dealing with all levels of the organization
Strong attention to detail and ability to process information with high levels of accuracy
Intermediate computer skills in Microsoft Office (Word, Excel, PowerPoint and Outlook) and experience using OWL
Working knowledge of Western policies and guidelines related to Undergraduate, Graduate and Research portfolios, program review schedules preferred
Demonstrated ability to work independently and take initiative and follow through on work assignments
Exceptional organizational skills and the ability to manage activities both for self and others effectively
Strong relationship management, influencing and collaboration skills
Ability to work well under pressure and handle multiple conflicting priorities in a fastpaced environment with frequent interruptions
Professional manner, tact, diplomacy and discretion in dealing with associates and colleagues including senior management
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Ability to demonstrate patience and focus to complete detailed administrative tasks
Ability to maintain a positive, outgoing attitude with genuine customer service orientation
Familiarity with Western policies and guidelines preferred

Union Statement:

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.