Administrative Assistant, Associate Dean - Niagara, Canada - Niagara College Canada

Niagara College Canada

Verified Company

Niagara, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Applications are invited for the position of Administrative Assistant, Associate Dean in the School of Trades, located at the Welland Campus.

The starting hourly rate is $27.81/hr (Pay Band E - $27.81/hr to $32.24/hr) for a 35-hour work week. Additional hours may be required as necessary.

Responsibilities include, but are not limited to:

Provides excellent customer service in communicating with faculty, students, staff, Ministry of Labour, Training and Skills Development staff and the general public
Provides administrative support to the Associate Dean
Manages the Associate Dean's schedule and electronically schedules meetings and events
Organizes and maintains records/files including confidential files related to staff and students
Maintains record keeping and monitoring of purchase requisitions
Generates budget reports for the Associate Dean
Assembles materials as required for the Associate Dean, including curriculum committees, coordinator meetings, open house and special events
Enters program loadings for full and part time faculty into Niagara College systems
Coordinates the collection of time sheets for all part time staff and records for submission to payroll
Develops detailed schedule plans for post secondary program to utilize space usage in the labs

Qualifications:

Minimum two (2) year diploma in Office Administration, Business Administration, or similar field of study
Minimum three (3) years of practical office experience in office administration in an educational, government or large business environment
Demonstrated communication, organizational, problem solving and prioritizing skills
Proven abilities in working independently, exercising initiative and good judgement, sensitivity, and confidentiality
Strong customer service and public relation skills
Strong knowledge of Microsoft Office Suite (Word & Excel)

We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.