Admin Assistant Ii Depot Administration - Thorold, Canada - Enbridge

Enbridge

Verified Company

Thorold, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting End Date:
September 14, 2023

Employee Type:
Regular-Full time

Union/Non:
This is a non-union position

We are looking to add a motivated and reliable Administrative Assistant II Depot Support to our team. Are you organized, personable, and motivated by autonomous, fast-paced work?

If this sounds like you, we have an exciting opportunity available

In this role you will be responsible to provide daily support and logistics within the Thorold Operations Depot and will work with Field Supervisors and Team Leads.

You will support the tracking and validation of employee banked overtime and quarterly payouts, exception time reporting, and vacation time to ensure compliance with policies.

What You Will Do- Process weekly payroll for field employees in Workday- Update, maintain and distribute weekly oncall schedule- Process plant damage forms (LEMs) and liaise with internal departments to ensure recoveries are fulfilled- Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets.- Responsible for managing the employee uniform orders and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation.- Code and input invoices in Markview for 3rd party expenditures and liaise with accounts payable to resolve any vendor invoice discrepancies/issues- Ensure contractor workforce status in ISNetworld remains compliant.- Provide daily support for Workday, IT requests, ELMS, Contract Renewals, and office supplies.- Primary depot contact to facilitate 3rd party access for facilities to co-ordinate repairs for premises.

Who You Are

You will have the following:

A minimum of 1 year directly related experience with strong abilities in general office practices, standard office software (Microsoft Office Suite). An equivalent certification and experience combination may be considered.
Strong time management, analytical, planning, problem solving, and interpersonal skills.
Ability to handle confidential information and internal/external client services with diplomacy and tact.
Ability to gather, organize, and analyze information with recommendations for action and preparing drafts.
Strong understanding of Enbridge functions and systems (Maximo, GIS, eField, Markview, Workday, SAP, Oracle).
Excellent communication skills (verbal, presentation, and written styles).
Excellent interpersonal, customer relations and digital literacy.
Labour relations skills and experience working with a collective agreement is desired.
Financial acumen and/or accounting experience would be an asset.

Flex work:
Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members.

Enbridge's FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule.

Role requirements determine your eligibility for each option or combination of options. #LI-Hybrid

Diversity and inclusion are important to us. Enbridge is an

Equal Opportunity and Affirmative Action Employer

We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting

Information For Applicants:

Applications can be submitted via our online recruiting system only.
We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.