Professional Services Coordinator - Sechelt, Canada - Shishalh Nation

Shishalh Nation

Verified Company

Sechelt, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

The Position

Working with the Professional Services Team, oversee administrative services and perform quality assurance reviews to identify gaps and areas for improvement;
Responsible for the recording, tracking & reminder systems for regular tasks, appointments, meetings and deadlines on a weekly, biweekly, and monthly basis and communicate relative information as approved, in collaboration with the Chief and Council Executive Assistant;
Oversee and maintain all filing systems (digital and hard copy) of the Professional Services Division using the Records Classification system in collaboration with all other departments and divisions.
Maintain confidentiality of all files and ensure confidentiality protocols are in place regarding storage and archival of files.
Perform a variety of secretarial duties such as drafting and typing routine correspondence, arranging meetings, and taking minutes as needed.
Track office or program expenditures by recording expenses, alerting the CAO to budget overruns and unusual expenses and authorizing purchases.
Produce ad hoc reports from databases as required by identifying and organizing the required information, compiling data, designing the format, and printing reports.
Assign work, supervise and provide direction to clerical staff ensuring that assigned tasks are completed.

Qualifications, Skills and Abilities

Secondary school diploma or employerapproved alternative or an acceptable combination of education, training, and/or experience
Post-Secondary training in Office Administration or Aboriginal Studies is preferred
Highly skilled with Microsoft Office (Word, Excel, PowerPoint) & office equipment
Ability to handle high volume of data with accuracy
Excellent organizational and interpersonal skills and ability to respond quickly to requests
At least two (2) years supervisory experience in a similar role
Some senior executive administrative experience, preferably within a First Nations environment
Experience working with Indigenous people, organizations and communities
A minimum typing and transcribing speed of 40 wpm

Preference will be given to qualified shíshálh members, community members, and other First Nation's members, Inuit and Métis.

We sincerely thank all applicants for their interest in the position; however, only qualified applicants will be contacted for an interview.

Job Types:
Full-time, Permanent

Benefits: