Part-time Fire Clerk/receptionist - Whitby, Canada - The Town of Whitby

The Town of Whitby
The Town of Whitby
Verified Company
Whitby, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Part time
Description

Open Date

  • Aug :37:00 PM
    Close Date
  • Aug :59:00 PM
    Position Title
  • Part-Time Fire Clerk/Receptionist
    Posting Type
  • Parttime
    Posting Status
  • Active
    Position Length
  • Permanent
    Department Group
  • Administration
    Hours per Week
  • 24
    Department
  • Fire & Emergency Services
    Openings
  • 1
    Education
  • College Diploma
    Experience
  • 0 years
    Salary Range
- $ $22.

69 per annum (Band D)
Description:
Our team is highly skilled, passionate about our community, and we care. Let's grow together.


Part-Time Fire Receptionist/Clerk:

Who We Are

  • In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.
  • The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the secondlargest municipality in the region and one of the fastestgrowing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby's Official Plan has been updated to establish new directions for Whitby's planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.
  • The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an awardwinning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.
  • Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.
  • We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.
Let's grow together.

What You Will Get To Do


Reporting to, and under the direction of the Manager of Administration, the Part-Time Clerk/Receptionist, in collaboration with other clerical team members, provides general administrative support to the various Whitby Fire & Emergency Services divisions.


Primary responsibilities include, but are not limited to:

  • typing general correspondence, forms and memorandums;
- creating and/or updating documents and web pages to ensure AODA compliance;
- organizing mail-outs and preparing calendars for various public education programs, including Learn Not to Burn and TAPP-C;
- creating folders and entering information in the Amanda (Application Management and Data Automation) system in alignment with inspection reports;
- entering site detail information from address records in the CriSys system;
- submitting MAR (Medical Assist Reports) to Base Hospital and calculating fees for Emergency Services,
- preparing billing advices to the Ministry of Transportation and/or Aris for motor vehicle accidents and tracking payments;
- running various reports and extracting data from CriSys, Amanda and MyWhitby in support of administration and staff projects;
- uploading required content onto Target Solutions;
- assist the asset management portfolio by preparing RFID tags, inventory management, records management, scheduling of maintenance and sorting requested supplies per fire station;
- assist with various functions of the Municipal Asset Management Program;
- providing assistance to the Asset Management Coordinator with deliveries of required supplies to all fire stations within the Town;
- assisting with the planning and organization of departmental events including retiree lunches, recruit graduation and the annual recognition ceremony;
- handling front counter inquiries from the general public;
- updating, copying and distributing electronic and/or hard copy map books;
- distributing operating guidelines and updating Fire Code/NFPA binders;
- making copies for pre-course material and training manuals, scanning and laminating;
- organizing departmental files and completing records management;
- attending departmental meetings and transcribing detailed notes; and,
- other miscellaneous activities as assigned.

Who You Are


Our Fire & Emergency Services team is looking for a self-motivated, solutions-oriented team player who takes initiative and thrives in a team environment.

You use your organizational skills and abilities to
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