HR Program Assistant - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID: 39448

Job Category:
Human Resources

Division & Section:
People & Equity, Occupational Health, Safety & Wellness

Work Location:
METRO HALL, Metro Hall, 55 John St, Toronto, ON M5V 3C6

Job Type & Duration:
Full-time, Permanent

Salary:
$58,381.00-$69,525.00, TX0006 and Wage Grade 3.5

Shift Information:
Monday to Friday, 35 hours per week per week

Affiliation:
Non-Union

Number of Positions Open: 1

Posting Period: 11-August-2023 to 25-August-2023

Our People and Equity Division is looking for HR Representatives to join the Occupational Health, Safety and Wellness team.

In this busy administrative role you will support a team of Human Resources professionals that provide a broad range of expertise and consultation to managers and employees of City divisions.

Functional areas supported include:
Occupational Health & Safety, Disability Management, Enterprise Learning Initiative (ELI) Learning Management and, Employee Health and Wellness (EHW).

Major Responsibilities:

Occupational Health, Safety and Disability Management

Compiles, summarizes and analyzes data/statistical information related to Occupational Health, Safety & Disability Management programs, procedures and policies
Liaises and communicates with corporate Pension, Payroll and Employee Benefits staff, divisional staff, union representatives and external stakeholders on People & Equity related issues

ELI Learning Management

Administers the Toronto Public Service Training (TPS) Calendar for the Occupational Health, Safety & Disability Management team, including the coordination of all scheduled and intact training sessions
Provides a high level of customer service to clients and other stakeholders, communicating information and responding to inquiries/requests as it relates to training and other program related matters (including assistance with training registration, withdrawals and cancellations)
Conducts research, compiles, summarizes and analyzes data/statistical information, related to learning systems, tools, procedures and policies
Provides resource aids, manuals, attendance lists, training data, etc., to meet training needs
Organizes, arranges and inputs yearly courses and sessions in the learning management system for the Toronto Public Service learning calendar
Participates in administrative and team projects relating to People & Equity programs and services that include making recommendations for operational and system improvements pertaining to training needs assessments, functional testing and report testing

Employee Health & Wellness

Provides administrative and clerical functions related to EHW including reviewing, analyzing and reconciling accounts
Responsible for the maintenance of filing systems, records management activities and databases for all health records
Responsible for performing reception duties for both inperson and virtual adjunct service clinics

General Responsibilities

Provides a broad range of administrative assistance, program service delivery support and coordination
Provides high level customer service to internal and external clients/stakeholders
Creates and maintains manual/electronic files and records
Participates in administrative and team projects relating to People & Equity programs and services that include making recommendations for operational and system improvements
Compiles and summarizes data/statistical information
Schedules, coordinates and confirms meetings, seminars, training sessions, etc.
Assists with projects, assignments and other duties as assigned
Communicates information and prepares correspondence in response to inquiries and requests from all levels of staff, clients and the public
Designs and creates forms or templates including promotional materials (hard copy and eformat), presentation slides, training materials and emanuals to meet program needs
Processes confidential information and ensures that deadlines are met, proper documentation is prepared/maintained, and that procedures, guidelines and policies are followed
Verifies, maintains, inputs and/or retrieves data relating to specific human resource programs
Prepares purchasing documents (i.e. purchase requisitions, purchase orders), ensuring compliance with divisional/corporate policies and procedures
Processes vendor invoices/reimbursements for payment processing prior to submission to accounts payable and ensures compliance with divisional processing, signing authority and corporate policies/procedures

What you bring to the role

Considerable administrative experience providing support to a team of HR professionals in a fastpaced, multidisciplinary environment, some of which should relate specifically to the key responsibilities of the position
Considerable experience in preparing reports, spreadsheets, correspondence, and/or presentations, paired with MS Office Suite proficiency
Experience and working