Extra-mural Administrative Support - Blanche, Canada - Health Services NB

Health Services NB

Verified Company

Blanche, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Competition # EM23527, Full Time Permanent, Blanche-Bourgeois unit

Closing date:
December 14, 2023

COMPETITION NUMBER
EM23527

CLASSIFICATION NAME
Extra-Mural Administrative Support

POSITION TITLE
Extra-Mural Administrative Support

CLASSIFICATION CODE
1025

BARGAINING UNIT

CUPE

UNIT LOCATION
Blanche-Bourgeois unit

STATUS
Full-time permanent

FULL TIME EQUIVALENT
1.0

HOURS OF WORK
0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE
As soon as possible

ANTICIPATED END DATE
Not applicable

SALARY RANGE
As per collective agreement

LANGUAGE REQUIREMENT
Written and spoken competence in English and French is required

CLOSING DATE
December 14, 2023

JOB SUMMARY

In collaboration with the administrative support team at the Extra-Mural Program's Blanche-Bourgeois unit, the incumbent's role is to provide administrative support to the palliative care physicians, while ensuring the efficient management of the Blanche-Bourgeois unit's day-to-day activities.

The incumbent performs a variety of administrative support tasks, including clerical, reception and secretarial duties such as scheduling appointments, greeting clients, receiving and transferring calls, managing invoices, preparing forms, and maintaining databases and statistics.

Duties include but are not limited to:

Registration/Admission Duties

Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
Processes referral requests; enters physicians' orders.
Admits, transfers, registers, and discharges patients.
Assembles, disassembles and maintains charts; files reports.

Fleet Maintenance Duties

Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

Administrative Support Duties

Creates and types documents such as reports, letters, forms, tables.
Performs general office duties such as photocopying, faxing, filing, processing mail.
Maintains the inventory of office, equipment and medical supplies.
Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
Verifies codes and submits invoices for payment.
Sends out invoices to third parties such as Medicare.
Maintains petty cash account.
Schedules meetings; records, types and distributes minutes.
Arranges travel and submits expense forms.
Updates policy and procedure manuals.
Ensures sharp containers are properly secured and forwards to appropriate location.
Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs followup with suppliers such as Red Cross.

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS

High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses.
One year of previous work experience is required.
Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)
Word, Excel, Outlook, PowerPoint
Typing, Medical Terminology, Data Entry.
Submit a valid and clean criminal record check.
Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills.
Must be able to work all shifts as assigned, maintaining a good attendance record.
Must have a high regard for confidentiality.
Must have excellent work habits and have a professional appearance.

EM/ANB Inc.

is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.