Administrative Coordinator - Toronto, Canada - Ministry of Labour, Immigration, Training and Skills Development

Ministry of Labour, Immigration, Training and Skills Development

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a highly motivated individual with a keen interest in working with a team to support the evolving business and talent needs of the OPS? Do you demonstrate initiative and strong organizational skills? Then consider this exciting opportunity with the Strategic Initiatives Branch.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

Provide confidential executive support to the Office and liaise with executives, stakeholders, and partners.
Coordinate and manage administrative activities, prepare work plans, develop and implement standard operating procedures, and provide guidance to support staff.
Manage scheduling, information flow, and procurement.
Develop analysis and options for problem resolution and branch planning.
Conduct special projects and participate in crossfunctional working groups.
Develop and maintain schedules.
Forecast, monitor, and track the budget, including FTE allocation, operating budget, travel expenses, etc.

How do I qualify?:

Administrative Skills:

You have comprehensive knowledge of business planning and decisionmaking processes.

Communication and Relationship Building Skills:

You have consultation skills to provide advice and assistance to the Director and to the branch management team.
You can exercise political acuity and are able to communicate with a wide range of stakeholders to anticipate, mitigate and respond to issues, and provide advice to the Director and/or managers.,
You have proven communication and interpersonal skills to connect with contacts at all levels, managing issues and building relationships effectively.
You have relationship management skills to collaborate with others, obtain agreement on initiatives, and support the team in achieving goals and objectives.
You can prepare a range of written materials including correspondence and reports.

Decision-Making and Planning Skills:

You can plan and independently handle administrative matters and provide technical guidance to junior staff.
You can determine the urgency of inquiries and resolve issues.
You demonstrate diplomacy, tact, and discretion in dealing with confidential and sensitive matters and determine the appropriate release of information.
You have superior organizational skills and the ability to balance competing demands and meet tight deadlines.
You have experience in coordinating and navigating processes, directives and policies.

Research, Analytical and Computer Skills:

You have research, analytical, and financial skills to compile information, develop solutions to problems, and ensure accuracy in administrative transactions and expense reports.

Additional Information:

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