Communications Assistant - Vancouver, Canada - University of British Columbia

University of British Columbia
University of British Columbia
Verified Company
Vancouver, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description
Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Marketing & Comm Asst (Gr5)

Job Title

Communications Assistant

Department

Media Strategies | University Affairs

Compensation Range

$3, $3,955.00 CAD Monthly

Posting End Date

February 7, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

Provides editorial support to the Media Relations, Communications portfolio by maintaining media relations resources and media monitoring.

Serves as first-point-of contact for local, national and international media and others making inquiries to Media Relations; provides support for the units with promotional materials and newsletters, including capturing media stories and maintaining Media Relations archives, among other duties.

This role also provides support to the Internal Communications team.

Organizational Status

Reports to the Senior Media Strategist.

Work Performed

  • Media monitoring: captures and archives UBC media hits and distributes them to appropriate team members or UBC units. Tracks and summarizes media mentions.
  • Assist with graphics for digital communications projects under the guidance of a member of the media relations team including design/format image files for presentations and media releases.
  • Administers UBC Media Relations image database and fulfills image requests using UBC News' various sources.
  • Assists in organizing materials and services for press conferences and similar events; assembles media kits, media training materials and other collateral.
  • Is uptodate on current issues. Maintains and provides information on current issues and the appropriate handling of queries pertaining to those issues.
  • Supports with maintaining the Experts Guide database.
  • Maintains office procedures manuals, Media Relations files and archives.
  • Compiles, formats and publishes various external/internal communication products.
  • Maintains office supplies, arranging for purchase and delivery of required materials and services.
  • Provides weekly support to the Internal Communications team, including: website updates, administrative tasks, newsletter proofing, reporting on monthly metrics, and other tasks, as required.
  • Other duties as may be assigned by Senior Director and/or Senior Media Strategist.
  • Other duties as required by the Communications portfolio.
Consequence of Error/Judgement


Negative perceptions of the department and the university will result if incorrect information is given, or if calls are not appropriately and courteously handled.

Supervision Received

Works independently and reports to the Senior Media Strategist, Media Relations.

Supervision Given

None

Minimum Qualifications


High School graduation, plus two years of post-secondary education, plus three years of related experience, or an equivalent combination of education and experience.

Preferred Qualifications


a demonstrated ability to work in a collaborative and inclusive manner, fostering equitable experiences and a respectful environment through reflection, empathy, sensitivity and curiosity towards differences across the university.

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