Payroll Administrator, Regular Full Time, Finance - Ottawa, Canada - Home and Community Care Support Services Champlain

Home and Community Care Support Services Champlain

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Home and Community Care Support Services Champlain is one of 14 Home and Community Care Support Services organizations in Ontario. We are dedicated to ensuring our more than 64,000 patients annually receive the highest-quality health care and services at home. Our patient-care coordination teams help develop care plans for people of most ages, focused on maintaining each patient's independence and dignity. We also provide long-term care home placement services, and facilitate our patients' access to the community-based services they need.

Position Summary:

Reporting to the Manager of Compensation and Payroll, the Payroll Administrator is responsible for the delivery of high quality payroll services in a manner that maximizes the use of technology and offers exemplary client service.

This position is primarily responsible for providing payroll services for Home and Community Care Support Services Champlain and supporting the East Region of Home and Community Care Support Services as needed.

Primary Responsibilities:

Implements appropriate payroll processes and controls (e.g. checks and balances) to ensure completeness and accuracy of all payroll related activities
Ensures payroll is administered in accordance with accounting principles, policies and procedures, collective agreements, and legislated requirements
Performs manual calculations for cheques, leaves of absence, benefits and adjustments that impact pay
Processes termination pay and completes Records of Employment (ROE's)
Responds to employee inquiries and initiates corrective action, as necessary, prepares T2200s and employment verification letters and makes adjustments to leave banks
Provide information and analysis in response to ad hoc requests from senior management, other managers and external stakeholders
Ensures proper account setup and distribution of salary, positions and accounts in accordance with MIS guidelines
Reconciles and remits payments through financial software (Quadrant Financials) for pension (HOOPP) and group benefits, union dues, garnishments, etc.
Reviews payroll summaries for accuracy and completeness; initiates corrective action, as required
Prepares invoices for CUPE and OPSEU for salary expenses for union leave
Assists in the preparation of accruals and journal entries
Promotes participation in corporate campaigns through payroll deductions, e.g. United Way
Creates and maintains employee payroll files
Keeps current with payroll legislation and industry best practices that may impact corporate policies and procedures and recommends changes to existing practices
Responsible for contributing to the development of Finance and Corporate Services Initiatives, special projects and performs other duties as required
Responsible for training employees on payroll system and processes

Administration of Human Resources Information System (HRIS)Performs system administrator function for payroll system; identifies and recommends system enhancements and leads change necessary to maximize effectiveness of payroll system; maintains system security

Ensures salary, pension and group benefits rate information is in accordance with contractual obligations ; reconfigures system, conducts testing and implements changes, as required
Ensures system accuracy and integrity through data entry, regular audits, problemsolving, and proactive monitoring and troubleshooting
Takes corrective action in resolving error messages, system navigation problems, and other payroll systemgenerated discrepancies
Creates user access profiles and provides training to employees on the use of the payroll system
Generates reports by compiling and processing payroll data from source documents including, but not limited to, leave and other entitlements for hourly and salaried employees and processing changes, such as exemptions, group benefit coverage and garnishee payments
Maintains scheduling units for Corporate staff
Monitors daily automated voice attendant, records absences for corporate staff and inputs same into system
Ensures correct deduction amounts for employee and employer portions of premiums
Reconciles group benefits and pension plan remittance reports
Prepares and balances monthly remittance reports to benefits and pension plan carriers
Provides manual calculations for pension and benefits adjustments
Provides employee and employer cost information to HOOPP regarding terminations and retirements
Balances, prepares, and distributes T4's, T4A's and T2200's to staff and remits electronic file to Canada Revenue Agency (CRA)
Ensures completion of reporting requirements for Employer Health Tax (EHT), Workplace Safety and Insurance Board (WSIB) and Healthcare of Ontario Pension Plan (HOOPP)
Calculates and reports pension adjustments and MDC
Reconciles and submits annual pension plan contributions report
Responds to inquiries regarding general ledger issues and concerns
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