Administrative Assistant - Halifax, Canada - Nova Scotia Health Authority

Nova Scotia Health Authority

Verified Company

Halifax, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Req ID: 163395

Company:
Nova Scotia Health

Location:
Provincial Zone, Flexible within the Province

Department:
CNS PHC NS LA System Support

Type of Employment:
Permanent Hourly FT (100% FTE) x 1 position(s)

Status:
MGMT/NON-Union
Management/Non Union Position

Posting Closing Date: 8-Sep-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada.

We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province.

Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

Join a diverse team of innovators, collaborators and creative thinkers today.

About the Opportunity:

Reporting to the Senior Director for Primary Health Care & Chronic Disease Management Clinical Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director and Medical Co-Lead by effectively coordinating the day-to-day operation of the Senior Director's/Medical Co-Lead's office.

The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the executive assistants and administrative assistants within the portfolio and across the health authority.

This position provides support to assigned networks, individuals, committees or working groups, as well as supports other members of policy and planning.

This position works closely with the Executive Assistant to the VP, Quality and System Performance, Corporate / Zone Executive Assistants, and Administrative Assistants to the other Networks.

About You:

We would love to hear from you if you have the following:

Post-secondary diploma in a recognized office administration, business administration or secretarial program
Undergraduate degree is an asset
International Association of Administrative Professionals (IAAP) certification is an asset
Minimum of 57 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
Experience working within an integrated service model provided throughout several locations with multiple partners and stakeholders
Excellent communication, interpersonal, prioritizing and organizational skills are required
Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology including information and meeting technologies, experience with technologies such as Outlook, Excel, Word, SharePoint, SAP and Smart Sheets is preferred.
Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
Competencies in other languages an asset, French preferred.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours:

Permanent fulltime position; 75 hours biweekly
Shifts may include evenings, weekends and holidays.
Some travel may be required between sites and zones.

Compensation and Incentives:

$24.27- $30.53 hourly

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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