Finance Manager - Oakville, Canada - ADAPT

ADAPT

Verified Company

Oakville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_Become part of the ADAPT team; the team that makes a difference, supports its employees in their career development and creates a positive environment to work in.

_

POSITION:
Finance Manager

LOCATION:
hybrid (Oakville and home office)

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This position will be classified as a 1.0FTE_

SUMMARY

Reporting to the Chief Executive Officer, the Manager of Finance is responsible for all aspects of accounting and finance including budget control, reporting, forecasting, preparation and management of the annual financial audit.

The Manager of Finance will ensure optimal financial operations of ADAPT and it's programs, which include timely financial and statistical reporting to Ontario Health, the Ministry of Health & Long Term Care and other funders as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial:

- assist the Chief Executive Officer with all issues relating to financial administration and planning;
- monitor all expenditures, transactions and financial resources;
- prepare monthly, quarterly and yearly financial statements for the Board of Directors; present in board meetings;
- assist the Chief Executive Officer with program budget development and revisions as required for planning and forecasting;
- prepare financial worksheets/reports as required for Chief Executive Officer;
- monitor and oversee all bookkeeping records
- assist the Chief Executive Officer with yearly financial forecasting for program funding and grant submissions;
- prepare and submit quarterly and yearly financial and statistical reports, and budgets for the MOHLTC, Ontario Health and other funders as required;
- communicate with Ontario Health, MHLIN and program funders and other agencies with respect to financial issues as required;
- research and assists the Chief Executive Officer with the analysis of MIS Management Reports and Indicators to ensure compliance with Ministry requirements and guidelines;

Human Resources and Payroll:

- manage the payroll function ensuring payroll is prepared and distributed accurately and on time;
- ensure that all remittances to the government and RRSP are paid correctly and in a timely manner;
- prepare adjusting payroll journal entries for allocations to appropriate programs;
- assist and work closely with the Human Resource Manager with issues relating to HR policies and procedures;
- manage all payroll year-end reporting requirements for T4s and government remittances;

Operations:

- manage the purchasing/procurement of agency supplies and equipment;
- manage lease and insurance renewals, co-ordinates all related correspondence/ documentation and address leasing and insurance issues;
- manage and complete corporate documents pertaining to the Ministry of Government Services related to the agency charitable status;
- participate in the statistical reporting process;
- advise senior management in regards to Ontario Health Standards for CMH&A agencies and the analysis of statistical information pertaining to client services; act as a liaison between funders and the Director of Operations;

Supervision of Staff:

- supervise finance staff;

EDUCATION

A relevant university degree preferred;

LICENSES, CERTIFICATIONS AND CREDENTIALS

Professional accounting designation (CPA, CA, CMA, CGA) required;

RELATED WORK EXPERIENCE

At least 5 years of nonprofit financial management experience (preferably in a healthcare setting) including budgeting and preparation of financial reports for senior management, board and external stakeholders;
Experience with Ontario Health reporting standards is required;
Experience in supervision or management of staff an asset;
IT related knowledge and background will be an asset;

REQUIRED KNOWLEDGE AND SKILLS:

Ability to: function independently, maintain effective working relationships with others, work effectively under pressure or deadlines and use good judgement to make sound decisions;
Demonstrated supervisory knowledge, knowledge of principles and techniques of supervision, motivation techniques, and basic training method;
Ability to analyze and resolve problems involving abstract and concrete variables;
Flexibility in managing multiple issues and reporting timelines with funders;
Attention to detail and accuracy of all financial information;
Strategic thinking and decisionmaking skills;
Ability to read and interpret documentation such as operating instructions, procedures manuals and complex reports;
Ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races;
Keen sense of ethical boundaries and confidentiality obligations;
Must undergo a police record check;

COMPUTER SKILLS