Human Resources Assistant - Calgary, Canada - Lawson Lundell

Lawson Lundell

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife.

The firm is recognized and respected by its peers in legal and business publications and was recently named one of
BC's Top Employers for 2021.

Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Requirements of the role for HR and Admin Manager.

Liaise with staff on various HR issues, including policies, procedures, etc.
Recruitment: Postings, screening resumes, phone screening interviews, regrets, scheduling interviews, participating in interviews as required, reference checking.
Administer the annual staff performance reviews.
Scheduling; process timeoff requests and coordinate assistance for lawyers when staff are absent or when overflow is required (weekly and daily staffing)
Maintain HRIS ensuring data integrity.
Floater Legal Assistant supervision
Coordination of New Hire administration, onboarding and offboarding
Participate in yearend budget procedures (create spreadsheets, gather and input data)
Participate in termination processes as required.
Coordinate yearly HR events (Flu Vaccinations, Staff Appreciation Week, Take Your Kids to Work Day, Annual Year End Party, etc.)
Research and assist with various projects, including soft skills seminars, benefit surveys, and lunch and learns
Active participation in Occupational Health and Safety and Emergency Response Committees
Research and event planning

The Junior Human Resources Assistant would also be utilized by the Legal Talent Department in Calgary to provide administrative assistance in following areas:

Post positions and maintain recruitment records
Coordinate administrative requirements of student recruitment weeks
Coordinate and facilitate onboarding for students and associates
Prepare orientation agenda, manual, guest speakers, and systems training
Plan and coordinate social programs and events for students and associates
Organize professional development programming for students and associates
Coordinate administrative requirements of associate mentorship program, including organizing of annual mentorship achievement awards and celebration
Track student and associate reviews using viDesktop
Follow up on outstanding feedback
Coordinate administrative requirements of student and associate review schedules for all practice groups
Coordinate administrative requirements of offboarding processes
Maintain and update associate and student records

Qualifications:

A Post-Secondary Education and/or completion of HR Certificate or Diploma program
Minimum 2+ years' working experience in HR Administration.
Experience within a professional services firm is an asset
Working towards CPHR
Familiarity with payroll software is an asset
Knowledge and experience with HRIS systems is an asset
Proficient in Microsoft Office Applications
Excellent communication, organization and presentation skills
Proven ability to establish and maintain effective working relationships with all levels of the firm
Effective interpersonal skills
Able to act tactfully and with discretion when dealing with confidential matters
Able to maintain a positive and professional attitude and disposition
Proven ability to prioritize and manage competing demands with a high level of attention to detail and accountability

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.

Exciting perks and benefits of working at Lawson:
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Competitive Compensation:

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Health Benefits: extended health, dental, vision, out of country, life, AD&D
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Fitness Benefit: reimbursement for fitness equipment or fitness membership
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Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
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Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
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Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
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Awards: long term service and bonus vacation awards

What to expect

A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
An environment where constant learning is encouraged
A fun and collaborative work environment
A team of unique individuals who will help take your skills and experience to the next level
A commitment to providing a discriminationfree and harassmentfree workplace environment

We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to appl