Records and Enrollment Assessor - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:04/08/2024

Req ID: 36887

Faculty/Division:
Faculty of Arts & Science

Department:
Faculty Registrar

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students.

Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible.

We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Your responsibilities will include:

Analyzing and reconciling registration/status/program of study information
Resolving issues within the scope of the role and escalating problems as required
Keeping wellinformed on policies, procedures and key regulatory deadlines
Reviewing and assessing student records to determine academic standing and informing students of changes
Reviewing and assessing student records to confirm eligibility to graduate
Analyzing administrative processes and procedures and recommending changes for improvement
Following rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)
Documenting and maintaining standard operating procedures

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Demonstrated experience with degree and program requirements in a postsecondary institution or division
Understanding of and experience with a student information system (e.g. ROSI) and a degree assessment/audit system (e.g.,Degree Explorer)
Advanced skills using MS Excel, MS Word, and Outlook
Demonstrated time management and organizational skills with the ability to effectively prioritize, multi

- task and organize work

Demonstrated resourcefulness and ability to analyze problems, identify key information and issues, and exercise initiative and develop effective solutions
Indepth knowledge of the Faculty of Arts & Science registrarial policies, practices, and procedures is a definite asset
Follow rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)
Excellent organizational skills to maintain accurate records and information systems
Excellent time management skills
Superior interpersonal and customer service skills
Strong problem solving skills with sound judgement

Assets (Nonessential):

Knowledge of SQL and RocketShuttle (or equivalent)

To be successful in this role you will be:

Adaptable
Decisive
Insightful
Organized
Team player

Please note:

This is a twoyear term position.
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 04/16/2024, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Student Services

**Lived Experience Statement