Office Coordinator - Toronto, Canada - Ecuhome Corporation

Ecuhome Corporation

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office Coordinator

This key role is responsible for administrative support and accounts payable/vendor invoicing, organizing Board of Director meetings, and handling a variety of internal and external inquiries.

The schedule is Monday to Friday, 9:00 - 5:00pm and reports to the Director of Finance and Administration. Partial remote work is available.

Key Responsibilities

Acting as a first contact for requests affecting the organization and requiring the Director of Finance and Administration's attention
Drafting and creating correspondence, formatting reports and presentation materials
Managing all Accounts Payable duties for vendor invoices (entering data, overseeing vendor inquiries) and maintaining documentation related to invoices using NetSuite and MS Excel
Answering all general inquiry calls, redirecting and forwarding to appropriate parties
Maintaining uptodate Board of Director lists; updates and maintains staff directory
Answering requests from staff, government agencies, community agencies, tenants and the public regarding operating policies and practices at Ecuhome
Coordinating outgoing mail/materials for the organization
Keeping abreast of corporate requirements, researching data, completing written materials and other documents as requested
Updating physical and online file system
Providing all Board of Directors administrative support (managing meeting coordination, providing materials, setting meetings, managing remote meetings, taking meeting minutes)
Managing the Board minutes binder, correspondence binder, and official Ecuhome document files (Letters Patent, Annual General Meeting minutes, Bylaws)
Drafting and managing the Ecuhome Annual Report
Managing documentation for Requests for Proposal\
Managing organizational events

Qualifications

Community College/Post Secondary Diploma in a relevant program (Administration, Bookkeeping)
Experience in non profit/social services organizations an asset
Experience with corporate administration preferred including minute taking, documentation and senior management support
Experience with Accounts Payable and handling vendor inquiries, organizing and entering vendor bills into data base
Experience using and navigating NetSuite or comparable ERP an asset
Accurate data entry/keyboarding skills required
High degree of initiative, discretion, and interpersonal skills
Strong attention to detail
Demonstrated communications skills, excellent verbal, written and listening skills and are able to interact effectively with volunteers, tenants, members, staff, community and government representatives

Reports to:
Director of Finance and Administration

Location:
Downtown Toronto

Status:
Permanent Full-time

Benefits
Ecuhome Corporation offers excellent benefits including Life, ADD, LTD, Health, Dental, Vision, and Pension-matching

Ecuhome is committed to providing equal access to employment opportunities, promoting equal access to our programs, supports and services and identifying and removing any internal, systemic barriers to inclusion in all Ecuhome operations._