Industry Guest Coordinator, Programme - Toronto, Canada - TORONTO INTERNATIONAL FILM FESTIVAL

TORONTO INTERNATIONAL FILM FESTIVAL

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

INDUSTRY GUEST COORDINATOR, PROGRAMME & GUEST SERVICES

Contract

Full-time

Film Office
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox

Our mission:
To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it's unceded territory.

TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee.

We are grateful to work on this land.

We are currently hiring for the position of:

INDUSTRY GUEST COORDINATOR, PROGRAMME & GUEST SERVICES

The Industry Guest Coordinator is responsible for providing guest experience and guest logistics support for guests that are invited to participate in TIFF's Industry programming initiatives.

This position will develop and maintain positive and productive working relationships with these Industry guests to ensure an exceptional guest and festival experience.

Key responsibilities include:

acting as a key liaison for external stakeholders, supporting the Industry Programming team with drafting and sending official guest invitations, and arranging travel and accommodations logistics for invited guests.

This position will also provide on-site support and assistance to guests at various events such as the Industry Conference, Filmmaker Lab and other Industry talent development initiatives.

Overall, this position works closely with relevant teams to ensure exceptional administrative and operational support for internal and external stakeholders.

RESPONSIBILITIES:

Shall include but not be limited to:_
Develop and maintain positive and productive relationships with Industry guests and related stakeholders
Act as primary Industry guest contact while also serving as a primary liaison between the guest and the Industry Programming team
Track the Industry guest invitation list and collection of materials ensuring that tracking documents are always up to date in order to be referenced by the Industry teams
Support the programming team with drafting and sending official invitations/agreements for Industry programming guests
Initiate and establish communications with Industry guests
Collect accurate information and required publicity materials to be used in TIFF's printed and online/digital publications and platforms (i.e. bios, headshots, etc.)
Assist in auditing of official Festival publications including press releases, printed/online collateral and all film webpages
Coordinate hospitality offerings including Industry guest travel and accommodation logistics
Confirm guest attendance at official TIFF events
Assist in the coordination of guest participation at events, press opportunities and other programming activities
Provide onsite hosting and assistance to Industry guests during the Festival as required
Provide exceptional service to ensure a positive experience from invitation through to the end of the Festival
Organize accreditation and related benefits for guests
Build detailed guest itineraries as required
Maintain confidentiality of guest information and integrity of programming
Provide consistent and accurate reporting to the guest and to internal TIFF departments when required
Provide a detailed Festival post mortem report
Other coordination tasks and duties as assigned
RATE OF PAY:
$ 23.00/Hourly
TARGET

CONTRACT DATES:

June 12, 2023
September 20, 2023
MINIMUM REQUIREMENTS:
Minimum 2 years experience in arts and culture administration-
Understanding of Canadian and international film industries an asset-
Experience working for a film festival or large scale event an asset-
Experience with guest logistics or talent management an asset-
Experience booking hospitality arrangements for individuals or groups an asset-
Strong, effective and professional communicator and strong interpersonal skills-
Excellent phone manner and written communication skills, as well as a knack for relationship building-
Enthusiastic, self-motivated, and open to working in a team environment-
Strong organizational and administrative skills with extreme attention to detail, diligent record-keeping and the ability to effectively prioritize tasks-
Experience collecting detailed information from stakeholders or clients, and disseminating it to others in order to execute on the instructions-
Strong computer and data management skills, including databases, CRMs, project management tools