Unit Coordination Assistant - Mississauga, Canada - Trillium Health Partners

Trillium Health Partners

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Position:
Unit Coordination Assistant

Dept:
Day Surgery/PACU

Posting ID:

Status:
Permanent Part Time

Role Level:
Admin Clerical - AC03 ($21.86-$27.29)

Site:
Queensway Health Centre

Hours of Work/Shift: 8 hour shifts (Available to work all shifts)

Posted:
July 25, 2023

Internal Deadline:
August 1, 2023

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada.

Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission
:
A New Kind of Health Care for a Healthier Community

Our Values
:
Compassion, Excellence, Courage

Our Goals
:
Quality, Access, Sustainability

Our Enablers
:
People, Education, Innovation, Research

Position Summary:

The Unit Coordinator Assistant provides clerical support for patient administrative services; information management, unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification.

JOB DUTIES & RESPONSIBILITIES:

Reception

Greets patients, visitors and staff, directing them to appropriate personnel and/or destination/room, providing assistance as required.
Answers the telephone, sends/received faxes, responding to enquiries within scope of authority, or, directing to most appropriate person.
Takes, prioritizes and relays messages for staff and/or patients. Locates staff, pages healthcare professionals as required.
Open, sort and distribute incoming mail and other materials.

Patient Administrative Services/Information Management

Patient Administrative Services/Information Management

Retrieve the On-Call Schedule for the "today"
Completes Critical Care Bed Communication Board ( ICU lean report)
Updates the Add-On Board with any Roll over cases from the previous day if any. Make sure you change priority code if it applies
Calls for inpatients
Ensures the activity report from the follow day, evening and nights and add in any cases not captured

Ie:
Add on cases are updated

Compiles data and Completes all necessary reports (staffing/patient)
Ensures all Pick Lists for the Addon Cases are sent to MDRD
Problem solves minor IT problems.
Ensures all X rays and MRIs have arrived for next day patients
Call for patient beds as necessary
Book all addon cases and communicate to appropriate staff

Ensures efficient clerical administration and operation of the department within scope of authority

Prepares OR lists, identifies and communicates changes with appropriate staff
Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
Maintains call sheets for the area
Updates "fan out" list as required
Contacts environmental services for cleaning of equipment as necessary

manages sick calls by seniority, payroll and OT, prepares nursing schedule master template as necessary

Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention's of the Act, in a timely manner.
Performs crossfunctional, and/or, other duties consistent with the job classification, as required.

EDUCATION:

Completion of high school or recognized equivalent is required.
Completion of a Medical Terminology course is required.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act._
Trillium Health Partners is identified under the French Language Services Act._

**_