Production Department Secretary - Vancouver, Canada - Walt Disney Animation Studios

Walt Disney Animation Studios

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Walt Disney Animation Studios has been combining the best in artistry and storytelling with cutting-edge technology to bring wonderful new characters and adventures to the big screen for audiences around the world.

We currently have an exciting opportunity for a Production Department Secretary to join our WDAS Vancouver Studio team.

Responsibilities:

Provide daytoday administrative support to the Associate Producer and PMs
Support the production including, but not limited to, maintaining show and vacation calendars, scheduling meetings and travel arrangements, meeting and presentation preparation, ordering supplies, maintaining files, preparing expense reports, typing correspondence, photocopying, shipping materials and supporting departmental projects
This position will be responsible for coordinating and organizing various events, catering, screenings, and offsites as well as accountingdriven aspects
Assist in the development of the production aliases and internal website; keeping content updated and current
Help to maintain the show's conference room, Shot and Asset Boards, including Shotgun pages and/or other Google Docs
Facilitate communication for crew on boarding and move planning
Facilitate show initiatives with Studio departments

Required Qualifications:

As the face of the production office, must be professional and demonstrate a strong customer service approach
Minimum 2 years administrative support experience, preferably in a Production environment
Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Google Calendar and Google Docs
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
Detail oriented with the ability to maintain professionalism under pressure
Strong organizational and followthru skills; effective communicator
Ability to work with and be sensitive to confidential information
Positive attitude and the ability to be proactive, resourceful and flexible
Strong people skills, including the ability to work effectively as part of a team
Ability to take initiative and work with limited supervision
Ability to manage up to several different supervisors
Must be a detailoriented, proactive problemsolver with creative instincts and business sense
Must be able to do some physical work, including lifting and carrying books and boxes

Desired Qualifications