Administrative Assistant I, Meals On Wheels - Amherst, Canada - VON Canada (Nova Scotia)

VON Canada (Nova Scotia)

Verified Company

Amherst, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition Details:

Employment Status:
Regular, Part Time (0.6 FTE)

Program Name:
Meals on Wheels

Number of Hours Bi-Weekly: 45

Work Schedule:
Days

On-Call:
No

Job Summary:

The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public.

The position acts as a resource for the site Meals on Wheels team and other team members in the office by collecting and responding to incoming client frozen meal orders, creating and formatting documents related to the ordering and distribution of the meals, and other related job functions.

This position has physical components including lifting, unpacking, and repacking frozen meals for client distribution._

Key Responsibilities:

Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
Responds to messages from the answering service as required.
Answers general inquiries regarding the VON organization with informed and satisfactory responses.
Prepares all general correspondences, memos, forms, brochures, invitations, reports and other documents as required.
Assists in the production of materials for delivery service (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
Orders supplies, receives and maintains an inventory of required supplies
Performs other duties as assigned.

External and Internal Relationships:

Communicates regularly and follow up with team members and managers.

Education, Designations and Experience:

Postsecondary education in office administration, office information technology or a related field or related relevant experience
Proficiency in Windows OS and MS Office Suite programs
Experience with scheduling software and Cognos is considered an asset
Experience with a unionized environment is considered an asset.

Skill Requirements:

Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multitask
Excellent customer service skills
High level of accuracy and attention to detail
Able to work both independently and within a team
Ability to maintain confidentiality at all times

Other:

Criminal records and vulnerable sector check
The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities:

fast-paced environment; attention to detail; lifting and carrying using appropriate lifting techniques; walking, sitting, standing, and climbing stairs; grip and fine hand movements.