Executive Assistant, Operations - Toronto, Canada - CPP Investments

CPP Investments

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world.

With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability.

The CPP Fund is projected to reach $3 trillion by 2050.

CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe.

Join our team and look forward to:

Diverse and inspiring colleagues and approachable leaders
Stimulating work in a fastpaced, intellectually challenging environment
Accelerated exposure and responsibility
Global career development opportunities
Being motivated every day by CPP Investments' important social purpose and unshakable principles
A flexible/hybrid work environment combining in office collaboration and remote working
A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here's an opportunity for you to invest your career at CPP Investments.

Job Description:

The Executive Assistant is responsible for providing day-to-day administrative support to the GLT-Managing Director, Head of Operations as well as the senior operations team, within the Operations Group.

Responsibilities will include managing calendars, meetings, expenses, events, presentations, travel, correspondence and group/departmental initiatives.

Role-specific Accountabilities:

Provide general administrative support to both the GLT-MD and to the wider team.
Coordinate and give support for operations projects, involving participants from groups within CPP Investments as well as external specialists.
Manage calendars on behalf of executives, working with other departments' to coordinate meeting booking.
Coordinate, arrange and oversee department event planning process, as required.
Support the onboarding of new staff joining the team.
Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events.
Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
Reconcile credit card expenses and input into Workday.
Ensure team members are prepared for all meetings and carry forward action items.
Book and manage global travel arrangements, itineraries or other duties related to support professionals who travel globally.
Be a CPP Investments ambassador by playing a key role in representing the team you support internally and externally. Conduct work in a professional, friendly, easily accessible and approachable manner.
Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
Work cross functionally as part of a team with other members and departments.
Accommodate and complete staff requests managing timelines and deliverables.
College diploma or undergraduate degree is required.

Qualifications:

510 years of experience gained from fastpaced, professional environment
Experience providing support to multiple professionals and managing competing priorities.
Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
Able and willing to work flexible hours, as required.
Proven attention to accuracy and detail, highly organized with the ability to prioritize and multitask.
Exceptional (written and verbal) communication skills and interpersonal skills.
Ability to work in a high performing culture, under pressure and with timesensitive deadlines
Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
Proven ability to work independently as well as to perform effectively in a teamoriented and openconcept environment.
Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

Our Commitment to Inclusion and Diversity:
In addition to being ded