Administrative Assistant - Montréal, Canada - Rioux consultants RH

Rioux consultants RH
Rioux consultants RH
Verified Company
Montréal, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Work Term:
Permanent


  • Work Language: French
  • Hours: 35 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 3 years to less than 5 years

Tasks:


  • Arrange and coordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Respond to employee questions and complaints
  • Plan, develop and implement recruitment strategies
  • Plan and control budget and expenditures
  • Oversee development of communication strategies
  • Manage contracts
  • Establish and implement policies and procedures
  • Assign, coordinate and review projects and programs
  • Advise senior management
  • Oversee the analysis of employee data and information
  • Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge:


  • Google Docs
  • Microsoft Visio
  • Electronic scheduler
  • Database software
  • Accounting software
  • MS Excel
  • MS Office
  • MS PowerPoint
  • Quick Books
  • MS Windows
  • MS Outlook

Work conditions and physical capabilities:


  • Work under pressure
  • Tight deadlines
  • Attention to detail

Personal suitability:


  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Judgement

Screening questions:


  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the aboveindicated required certifications?

Workplace information:


  • Remote work available
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